Administrative Assistant Job in Kenya - US Embassy Nairobi

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Administrative Assistant Job in Kenya - US Embassy Nairobi

Administrative Management Assistant (DHS)


Incumbent serves as a management program analyst.  Serves as a senior analyst or advisor to management on major mission or administrative program requiring application of a wide range of qualitative and quantitative methods to assess complex management and program processes and systems. This includes budget methodology and control; statistical research and performance measurement; information systems; management techniques and theories; organizational structure; planning and control systems; monitoring of public news and social media; and public and diplomatic liaison. 

This position will be directly supervised by the Department of Homeland Security (DHS)/ Customs Border Patrol (CBP) Supervisory Management Program Analyst.


  • Mastery of analytical tools and methodology to develop and implement DHS laws, policies and regulations; resolve broad and complex planning, evaluation, control, and resource allocation problems; and an ability to provide authoritative advice to management
  • The incumbent must have expertise in two or more relevant Customs Law Enforcement areas, such as; fraudulent documents, travel documents, immigration related forms and documents, customs and immigration processes, airline procedures and regulations, border security and safety
  • An understanding of customs and immigration laws and regulations both civilly and criminally pertaining to prosecution of violators
  • The Incumbent must have a strong knowledge of Customs and Border Protection programs and operations and its international impact
  • He/she must have a thorough understanding of the key challenges facing the customs and border protection sector in the Africa region, a working familiarity with key local and regional institutions related to customs and border protection, and a proven ability to develop and implement innovative solutions to such challenges
  • The incumbent will be expected to learn DHS/CBP National Strategy and implement pertinent objectives through his/her portfolio
  • Superior interpersonal and administrative skills to organize and coordinate thorough, systemic, professional efforts to meet complex planning needs and unanticipated requirements, and to provide written and oral reports with conclusions, alternatives and recommendations on national and regional policies and projects
  • Ability to plan, organize and direct team and task force efforts across regional lines, including the ability to monitor progress to ensure that realistic objectives and milestones are established, to clearly assign responsibilities, and to get mission requirements accomplished in an efficient and timely manner
  • Ability to monitor regional media outlets and social media platforms and proactively identify and develop information of value to the DHS/CBP mission

Education Requirements:

  • Two years of college or university studies is required



  • Level IV English (Fluent/writing, Reading, Speaking) is required. (This may be tested)
  • Level III Swahili (Good Working Knowledge, Writing, Reading, Speaking)


  • High-quality organizational, interpersonal, planning, writing and oral communication skills
  • Should possess a valid driving license class BCE
  • Should possess a strong ability to type efficiently, at least 40 words per minute, and a good understanding of basic mathematics to support office and travel related budget calculations.
  • Self-motivation and the ability to work independently in an efficient and timely manner
  • Analytical and problem-solving skills
  • Ability to work in a cooperative, team-oriented manner
  • Ability to oversee projects in various stages of design and implementation, including developing budget spreadsheets and statements of work and/or reviewing and analyzing project reports and financial statements to ensure on time achievement of project deliverables
  • Dynamic and proactive with attention to detail
  • Strong working knowledge of the Department of State and Department of Homeland Security web-based and operating systems
  • Excellent working ability with computers and Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint, Access, etc..) and a strong ability to type efficiently.
  • Disciplined work habits and capacity to get tasks done on time with minimum oversight in a high-pressure environment
  • Excellent interpersonal skills, communication skills, and the ability to develop and maintain strong working relationships with a broad range of individuals, groups, institutions, and law enforcement organizations
  • Ability to obtain and organize information from diverse sources, perform research, summarize the results, and make knowledgeable decisions in a timely manner and provide result summary to leadership in concise and useful form
  • Ability to work comfortably in a multi-cultural work environment
  • Ability to train effectively at with participants at varying levels
  • Ability to work at ease with senior level officials from public and private sectors in both the U.S. and Africa

How to Apply

All applicants under consideration will be required to pass medical and security certifications.


Ending date: 06/07/2022