Administrative Management Assistant (DHS)
Duties
Incumbent serves as a management program analyst. Serves as a senior analyst or advisor to management on major mission or administrative program requiring application of a wide range of qualitative and quantitative methods to assess complex management and program processes and systems. This includes budget methodology and control; statistical research and performance measurement; information systems; management techniques and theories; organizational structure; planning and control systems; monitoring of public news and social media; and public and diplomatic liaison.
This position will be
directly supervised by the Department of Homeland Security (DHS)/ Customs
Border Patrol (CBP) Supervisory Management Program Analyst.
JOB KNOWLEDGE:
- Mastery of analytical tools and methodology to
develop and implement DHS laws, policies and regulations; resolve broad
and complex planning, evaluation, control, and resource allocation
problems; and an ability to provide authoritative advice to management
- The incumbent must have expertise in two or more
relevant Customs Law Enforcement areas, such as; fraudulent documents,
travel documents, immigration related forms and documents, customs and
immigration processes, airline procedures and regulations, border security
and safety
- An understanding of customs and immigration laws
and regulations both civilly and criminally pertaining to prosecution of
violators
- The Incumbent must have a strong knowledge of
Customs and Border Protection programs and operations and its
international impact
- He/she must have a thorough understanding of the
key challenges facing the customs and border protection sector in the Africa
region, a working familiarity with key local and regional institutions
related to customs and border protection, and a proven ability to develop
and implement innovative solutions to such challenges
- The incumbent will be expected to learn DHS/CBP
National Strategy and implement pertinent objectives through his/her
portfolio
- Superior interpersonal and administrative skills
to organize and coordinate thorough, systemic, professional efforts to
meet complex planning needs and unanticipated requirements, and to provide
written and oral reports with conclusions, alternatives and
recommendations on national and regional policies and projects
- Ability to plan, organize and direct team and task
force efforts across regional lines, including the ability to monitor
progress to ensure that realistic objectives and milestones are
established, to clearly assign responsibilities, and to get mission
requirements accomplished in an efficient and timely manner
- Ability to monitor regional media outlets and
social media platforms and proactively identify and develop information of
value to the DHS/CBP mission
Education
Requirements:
- Two years of college or university studies is
required
Evaluations:
LANGUAGE:
- Level IV English (Fluent/writing, Reading,
Speaking) is required. (This may be tested)
- Level III Swahili (Good Working Knowledge,
Writing, Reading, Speaking)
SKILLS AND
ABILITIES:
- High-quality organizational, interpersonal,
planning, writing and oral communication skills
- Should possess a valid driving license class BCE
- Should possess a strong ability to type
efficiently, at least 40 words per minute, and a good understanding of
basic mathematics to support office and travel related budget
calculations.
- Self-motivation and the ability to work
independently in an efficient and timely manner
- Analytical and problem-solving skills
- Ability to work in a cooperative, team-oriented
manner
- Ability to oversee projects in various stages of
design and implementation, including developing budget spreadsheets and
statements of work and/or reviewing and analyzing project reports and
financial statements to ensure on time achievement of project deliverables
- Dynamic and proactive with attention to detail
- Strong working knowledge of the Department of
State and Department of Homeland Security web-based and operating systems
- Excellent working ability with computers and
Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint, Access,
etc..) and a strong ability to type efficiently.
- Disciplined work habits and capacity to get tasks
done on time with minimum oversight in a high-pressure environment
- Excellent interpersonal skills, communication
skills, and the ability to develop and maintain strong working
relationships with a broad range of individuals, groups, institutions, and
law enforcement organizations
- Ability to obtain and organize information from
diverse sources, perform research, summarize the results, and make
knowledgeable decisions in a timely manner and provide result summary to
leadership in concise and useful form
- Ability to work comfortably in a multi-cultural
work environment
- Ability to train effectively at with participants
at varying levels
- Ability to work at ease with senior level
officials from public and private sectors in both the U.S. and Africa
How to Apply
All applicants under
consideration will be required to pass medical and security certifications.
Ending date: 06/07/2022