Finance & Admin Officer Job in Kenya

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Finance & Admin Officer Job in Kenya

Position:         Finance & Administration Officer

Location:        Nairobi

Reports to:     CEO

Our client, a membership-based trade support institution is seeking to recruit a Finance & Administration Officer to join their team.


This role contributes to the success of the organization by effectively managing all financial and administrative tasks for the Chapter.


  • Develops and maintains timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles
  • Prepares all supporting information for the statutory audits and liaise with the CEO and the external auditors as necessary
  • Develops, implements, and ensures compliance with internal financial and accounting policies and procedures
  • Responsible for all or part of a company’s financial status, actions and transactions in revenue and expenditure.
  • Oversees membership fees collection ensuring accounting procedures are followed promptly, and up to date financial information is uploaded onto the accounting system.
  • Carries out accounts reconciliations
  • Develops and maintains financial accounting systems and policies for cash management, accounts payable, accounts receivable, credit control, and petty cash
  • Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
  • Processes approved requisitions for payments and manages cash imprest.
  • Documents and maintains complete and accurate supporting information for all financial transactions
  • Ensures that all statutory requirements of the organization are met
  • Reviews and monitors monthly financial reports of all accounts prepared and implement monthly variance reporting.
  • Oversee management accounting reports which includes forecasts, budgets and annual accounting and prepare all for board reporting
  • Manages the cash flow and prepare cash flow forecasts in accordance with policy
  • Develops and implements policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
  • Ensures that employees are paid in a timely and accurate manner and process and submit statutory and benefits remittances on time in liaison with the CEO
  • Establishes guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the CEO/Director and or Finance Committee
  • Maintains financial records for each project in a manner that facilitates management reports
  • Ensures that accurate and timely financial statements are prepared in accordance with contract agreements
  • Provides accurate and timely reporting on the financial activity of individual projects
  • Oversees the management of all leases, contracts and other financial commitments


  • Collate, store and manage important documentation in hard or soft copy,
  • Manages the process of procurement ensuring compliance with the procurement policies
  • Maintains records of leave and other benefits like medical insurance for the secretariat
  • Oversee the upkeep of office facilities

Information technology

  • Evaluates the need for new technology to meet the organization’s ICT systems, control, and reporting requirements
  • Advises on appropriate technology that meets the organization’s information requirements and financial resources
  • Takes charge of all ICT assets such as databases, equipment, Emails and network administration and software and ensures they are secure

Risk management

  • Monitors risk management policies and procedures to ensure that the organizational risks are minimized
  • Advises the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Maximizes income where possible and appropriate
  • Negotiates with Bank for lines of credit or other financial services as required and appropriate


  • A Bachelor’s degree in Accounting, Commerce/Finance or Business Management/Administration or its equivalent from a recognized institution.
  • 3 to 5 years of progressive financial responsibility in a busy finance department.
  • Chartered Accountant – CPA (K) or ACCA
  • Knowledge in ICT systems
  • Knowledge of generally accepted accounting principles
  • Knowledge of Industry services and products
  • Knowledge of legal and statutory obligations of a BMO

Key Attributes

Attention to detail, Ethical behavior, Relationship building, Effective communication, Focus on Client Needs, Teamwork, Leadership, Decision making, Organization, Planning and Problem-solving skills.

How to Apply

To apply send your CV to by 13th April 2022. Indicating Finance & Administration Officer as the email subject.

 NB: Flexi Personnel does not charge candidates for job placement