Administrative Assistant
Responsibilities
- Provide support for the day-to-day activities of
the Chair of the department and the running of the department and serve as
the main point of contact as well as manage the Chairs daily schedule
- Support the smooth running of all academic
programs and operations in the department, including students’ selection
process and administering Continuous Assessment Tests in liaison with
Faculty.
- Liaise with the Human Resources Department to
ensure the recruitment, hiring, leave scheduling, training and performance
reviews and staff files are up to date.
- Manage communication both written and verbal
appropriately, by keenly taking meetings notes and prioritizing enquiries
and correspondence.
- Manage and schedule appointments, meetings and
workshops by maintaining an electronic calendar, organising
seminars workshops and training sessions
- Ensure proper data management & general office
administration by managing the departments shared drive and routinely
restocking office supplies.
Requirements
- Must have at least 3 years of relevant
post-qualification experience in a busy office environment, preferably in
a University, an International Health NGO, health research organization or
large health research program
- Must possess a Bachelor of Science or Bachelor of
Arts with preferred a Diploma in Business Management/Project
Management/Office Administration or in closely related fields
- Should have experience in coordinating or
supporting a busy office
- Should have strong interpersonal skills
- Should have strong: oral and written communication
skills, organizational and time management skills
- Should demonstrate the ability to take initiative
and set goals while working under minimal supervision.
How to Apply
Application letter
together with detailed Curriculum Vitae, names of three referees, should be
sent to the Manager, Talent Acquisition, Aga Khan University, via the
email: hr.univeristyke@aku.edu
Please quote the
position title on the email subject. Only short-listed candidates will be
contacted.
Deadline 26th April 2022
