JOB TITLE: PERSONAL ASSISTANT (PA) TO CEO
NATURE OF JOB: FULL
TIME
INDUSTRY: LAW FIRM
SALARY: Kshs 45,000.00 NET
JOB LOCATION: NAIROBI
Summary
Our client a law firm in Nairobi is looking for a Personal Assistant to the CEO. The ideal candidate will have similar experience and act as a first point of contact: dealing with correspondence and phone calls.
Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive. Booking and arranging travel, transport and accommodation. Organizing events and conferences.Duties and Responsibilities
Manage and maintain the
CEO’s diary, email account and operational tasks.
- Filter
emails, highlight urgent correspondence and print attachments.
- Organize
inbound emails into the appropriate folders and any relevant information
to be copied into the correct file on the hard drive.
- Respond
to emails as much as possible, dealing with appointments, requiring Bio or
photos etc.
- Ensure
busy diary commitments, papers and travel arrangements are managed
effectively including producing a daily folder with diary, necessary
papers etc. and troubleshooting problems.
- Conduct
weekly diary meetings with the MD to discuss upcoming engagements,
invitations and other requests.
- Schedule
on behalf of the MD meetings between him and his direct reports and the
committees and groups to which he is a member.
- Coordinate
travel and accommodation requirements in connection with others and ensure
arrangements in place for the MD match his requirements.
- Filter
general information, queries, phone calls and invitations to the MD by
redirecting or taking forward such contact as appropriate.
- Ensure
the MD is fully briefed on, or prepared for, any engagements he is
involved in. Keep and maintain an accurate record of papers and electronic
correspondence on behalf of the MD.
- Prepare
correspondence on behalf of the MD, including the drafting of general
replies.
- Minute
general meetings as required and complete research on behalf of the MD.
Ad-hoc project management
- Filing
– including legal activities, keep and retrieve files.
- Ensure
guests meeting with the MD are well taken care of.
- Provide
a service that is in line with the MD’s work habits and preferences.
- Candidate
should have ability to communicate effectively both orally and in writing.
- Agenda
preparation and expenses
Key Competencies:
- Be
a graduate from a reputable institution with a degree
- Have
at least 7 years working experience with a Managing Partner or CEO in a
busy Law firm or institution.
- Be
ready to work and be stationed in Nairobi
- Be
computer literate
- Be
presentable
- Be
proactive, self-motivated and aggressive
- Have
excellent communication and interpersonal skills
- Have
the ability to work as a team
- Be
a person of unquestionable integrity with a high sense of professionalism
- Demonstrate
excellent organizational skills and have ability to handle and work under
pressure.
- Have
the ability to work with minimum or no supervision
How To Apply
Qualified candidates
should send their CV’s quoting relevant skills, qualifications and experience
to recruitment@britesmanagement.com
and quote the job
title on the subject line.
Interviews will be done
on a rolling basis until the position is filled.
Only the shortlisted
candidates will be contacted.