Administrative Secretary II
Duties and
Responsibilities
- Producing documents, briefing papers and reports to ensure maintenance of
- confidential documents in the department;
- Managing the office diary inclusive of
appointments, foreign and domestic travel
- itineraries, travel bookings and hotel
reservations for the management to facilitate
- timely management of events;
- Managing office protocol and public relations,
receiving and screening incoming
- calls, and correspondences and act as the link
between executive offices, internal
- and external visitors to ensure efficient response
time;
- Devising and maintaining office systems that
include data management and files for
- efficient record preservation;
- Following up on issues that require interdepartmental coordination for the
- engagement of various stakeholders to ensure
effective communication is relayed;
- Answering the Regional Office telephone lines and
direct calls and transferring them
- to the respective recipients for further action;
- Arranging for Regional Office staff travel;
- Maintaining up to date filing systems in the
department and track file movement out
- of the Regional Office to ensure accountability of
the file user;
- Receiving all documents for notations or signature
to be actioned by the respective
- officers to ensure appropriate actions are carried
out;
- Assisting
in staff welfare issues in the Commission to
ensure staff needs are
- addressed;
- Handling the office imprest.
Requirements for
Appointment
For appointment as an Administrative Secretary II, a person must possess the
following
qualifications:
- Minimum relevant work experience of five (5)
years;
- Diploma in Secretarial Studies or its equivalent
from a recognised institution;
- Kenya Certificate of Secondary Education
(K.C.S.E.) minimum mean grade of C or
- its equivalent from a recognised institution;
- Demonstrated integrity and professional competence as reflected in work performance
and results.
Important Notice:
In addition to the
qualifications set above applicants must further obtain clearances
from the following:
- Ethics and Anti-Corruption Commission (EACC)
- Kenya Revenue Authority (KRA)
- Directorate of Criminal Investigation (DCI)
- Higher Education Loans Board (HELB)
- Credit Reference Bureau (CRB)
How
To Apply
Interested candidates
who meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke/ and attach copies
of ID, CV, academic/ professional certificates (certified by the
issuing institution), clearances and testimonials.
http://eacc.go.ke/default/document/external-job-advertisement-march-2022/
All applications must be made online and will be acknowledged via an email.
Only shortlisted candidates will be invited for interview.
To be considered applications should be received not later than Monday,
21st March, 2022 at 5.00 pm.
Canvassing will lead to automatic disqualification.