Finance Manager
Project Description
The purpose of the
USAID-funded Western Kenya Sanitation Project (WKSP) is to create a financially
sustainable, transformative, replicable, and locally owned sanitation
marketplace in the eight counties of western Kenya. The main objectives of the
project are
- increased access to and uptake of market-based
improved sanitation and fecal sludge management (FSM) products and
services;
- increased access to and uptake of market-based
improved menstrual hygiene management (MHM) products and services at the
household level. The target counties for this activity are: Bungoma,
Busia, Homa Bay, Kakamega, Kisii, Kisumu, Migori, and Siaya.
Position Description
RTI is seeking a Finance
Manager for the anticipated WKSP project. The Finance Manager will be
responsible for overseeing the project’s financial management and preparation
and submission of financial statements as well as adhering to USAID and RTI
financial and accounting policies. This position will additionally manage the
projection of monthly, quarterly, and annual expenditures. This position will
report to the Finance and Administration Director.
Responsibilities
include, but are not limited to:
- Oversees the project’s financial management and
preparation and submission of financial statements and other
cost-accounting reports.
- Ensures adherence to USAID and RTI financial and
accounting policies and procedures.
- Manages projection of monthly, quarterly, and
annual expenditures and prepares pipeline estimates.
- Develop monthly consolidated financial calendar
and ensure payments for staff travel advances, and advances are liquidated
on time and accurately.
- Manage the presentation, circulation, filing and
archiving of accounting and financial documents as directed by the Finance
and Administration Director.
- Prepare and submit semi-monthly and monthly
financial statements (including expenses, receivables, and payables).
- Perform compliance review on all project
expenditures and ensure strict compliance with all USAID and RTI financial
and accounting policies and procedures.
- Establish and maintain sound and transparent
accounting and fiscal control procedures and make appropriate
recommendations for improvement when necessary.
- Coordinate and consolidate the projection of
monthly, quarterly, and annual expenditures, financial reports, and budget
forecasts.
- Prepare biweekly cash requirements, monitoring
cash flow and reconciles cash accounts in order to maintain appropriate
cash balances.
- Manage and coordinate inventory control and tracking
of project equipment, including property logs, serial numbers, and tags.
- Review the financial records, procedures and
systems of subcontractors and sub-grantees when necessary to ensure
compliance with the work orders.
- Prepare and review payment vouchers in support of
payments for project activities and suppliers’ invoices confirming such
payments are in accordance with the laid down procedures and policies,
accurate, complete, adequately supported by all underlying appropriate
documents, and correctly coded to the appropriate expenses and tracking
code and project code.
- Prepare and submit upward RTI annual foreign tax
report (VAT report) in compliance with USAID and local government
regulation and processes.
- Prepare other financial and cost accounting
reports, operations and analysis as required by management and RTI head
office.
- Works closely with COP, technical staff, pertinent
RTI home office staff and appropriate USAID staff when necessary to ensure
project resources are effectively and efficiently budgeted, analyzed,
disbursed, monitored, and reported in achieving project objectives and
results.
- Liaise with the project management unit in the
head office with regards to accruals, budget monitoring, and forecasts.
- Ensure adequate filing of finance documents; and
- Perform other duties assigned by the supervisor.
- Provide oversight to the overall project
management and human resources functions;
- Month End Accounts Closure:
- Timely month end closing of accounts.
- Monthly reconciliation of all Balance Sheet items.
- Ensure that the financial statements tally with
the list of transactions and accounting and financial records and
returns
Qualifications:
- Bachelor’s degree in accounting, business
administration, or related field and 10 years of experience, master’s
degree and 6 years of experience.
- Knowledge of applicable USG and USAID procurement,
assistance, rules and regulations, as well as administrative policies and
techniques.
- Proficiency in MS Excel, Word, PowerPoint and
Access plus working knowledge of accounting and procurement software
(particularly QuickBooks) is preferable.
- Demonstrated attention to detail, ability to
follow procedures, ability to ensure compliance of financial regulations
with a team.
- Ability to meet deadlines and work independently
and cooperatively with team members.
- Proven ability to work under pressure, and with
multiple concurrent demands.
- Excellent communication and interpersonal
skills.
- Proficiency in English is required.
- Work experience in Kenya required.
How
To Apply
Interested
and qualified? Go to RTI International on
rtiint.referrals.selectminds.com to apply