Administrative Assistant
Nova Pioneer is looking
for a superstar Administrative Assistant for our Tatu Primary Campus. You will
provide high-level administrative support to the School Principal. This is an
opportunity to help create a transformative school model with the future of
Africa’s youth at stake.
ABOUT NOVA PIONEER
Imagine a world in which
every young person across Africa attends a school that truly sets them up for
success in the 21st century. A school that cares about individual students and
allows them to explore the world around them. A school that focuses more on
developing skills than on memorizing content. At Nova Pioneer, we have done
more than just imagine this future, we are bringing it to life. Nova Pioneer is
a pan-African, independent network of schools offering high-quality, accessible
education from pre-primary through secondary school. Nova Pioneer uses a
unique, enquiry-based learning approach that encourages students to ask “why”
instead of telling them the “what”. It allows them to form their own thinking
through exploration, investigation and collaboration. Nova Pioneer currently has
14 schools in South Africa and Kenya with a vision to launch 100 schools and
reach tens of thousands of students across the African continent in the
next decade. To learn more visit www.novapioneer.com.
Responsibilities
- Schedule meetings for the School Principal in line
with their diary
- Facilitate the public relations function of the
front office
- Prepare documents ahead of internal and external
meetings as directed by the School Principal (photocopying, binding,
filing etc.)
- Prepare documents for internal display on
pin-boards or notice boards (brochures, posters, etc.)
- Keep custody of the students’ attendance registers
and any confidential documents on behalf of the School Principal
- Maintain the school’s student roster (termly) and
update it as necessary
- Maintain The Principal’s Google calendar,
scheduling meetings, calls, virtual/teleconferences, and attend to meeting
logistics so that meetings are started on time with full participation
- Communicate with internal and external
stakeholders via telephone, in person and in writing through the drafting
of letters, memorandums, reports, and emails
- Coordinate travel and accommodation for the School
Principal
- Handle invoices and transportation requests for
the School Principal
- Facilitate logistical arrangements for weekly,
monthly and quarterly meetings
- Provide administrative services and take minutes
for various meetings when required
- Receive guests and/or visitors for the Principal
as well as any other visitors in the network office
- Assist in managing PTA communications and meetings
- Issue materials/stationery to team mates.
- Maintain and update the inventory tracker and
raise stationery requisitions.
- In addition to these typical duties, may perform
other duties as assigned and required
- Finding ways to improve administrative processes
- Prepare communications, such as memos, emails,
invoices, reports and other correspondence
- Create and maintain filing systems, both
electronic and physical
Qualifications
- You have a Diploma or Degree in Office
Administration and possess HR knowledge and skills.
- You have 2-3 years experience in Front Office
Management, preferably of an established startup, large company, or a
school
- You are experienced or open to learning the Google
software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as
Microsoft Office (Word, Excel, Powerpoint)
- You are experienced and proficient in MS Suite
with strong writing skills (for office communication) and are skilled in
making posters and certificates
- You have excellent organizational, planning and
time management skills – you are able to handle many moving parts while
maintaining high standards of excellence
- You demonstrate capacity to analyze complex
situations and solve problems
- You are a great communicator. You are able to
provide a clear and effective written and verbal communication to the
leaders and school team
- You have an exceptional ability to think
strategically and yet you sweat the small stuff—people see you as
unusually detail-oriented and conscientious
- You have the ability to exercise discretion in
handling sensitive matters
- You have a flexible and adaptable approach to work
- You are proactive and have an enthusiastic
approach to work
- You are excited about our organizational
culture—and in particular, you are fired up to challenge yourself by
embracing mutual vulnerability and a firehose of feedback
How to Apply
