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Accounts Assistant Job in Kenya - UN

Finance & Budget Assistant

Responsibilities This post is located at the Nairobi duty station. Under the overall supervision of the UNEP/Global Environment Facility (GEF)/Green Climate Fund(GCF) and Adaptation Fund (AF), Finance Management Officer (FMO), and within delegated authority, the incumbent will perform the following functions:
PROJECT DESIGN AND DEVELOPMENT:

  • Verify documents for overall budgetary accuracy, consistency and uniformity in presentation and ensure comprehensiveness and compliance with formats prescribed; Cross-check consistency of figures in tables with the text of the reports, and verify references to other reports and documents, suggest corrections to be made to the Fund Management Officer and Programme Manager concerned;
  • Co-ordinate with other finance and programme staff in preparing budgets with respect to project documents;
  • Liaise with Programme Management Team and UNON to obtain and review banking details forms, F.249 and required supporting information.
  • Coordinate input of data in the Integrated, Planning, Monitoring and Reporting Tool to facilitate Results Based Management Reporting

PROJECT IMPLEMENTATION:

  • Prepare/review funding documents for budget allotments,
  • Review expenditure reports from executing agencies to ensure: (a) correct expenditure coding block has been charged (b) validity of charges (c) availability of funds;
  • Prepare fund commitments in Umoja Extension 2, review and process cash advances, UNDP authorizations and fund transfers to EAs, ensuring that the advances are within the approved budget and approved by the FMO;
  • Initiate processing of cash advances and expenditures through UMOJA and follow up with UNON for remittances of funds and approval of recorded expenditure reports and liquidation of issued advances.
  • Assist FMO with regular review of UNDP IOVs to ensure that they have been properly recorded; – Review of UNOPS Expenditures and process payments and ensure recording of expenditure.
  • Notify payees on status of payments and investigate complaints of non-receipt.
  • Monitor expenditures to ensure they remain within authorized levels; prepares adjustments as necessary
  • Analyze variances between approved budgets and expenditures and prepare requests for adjustments as necessary;
  • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
  • Monitors integrity of various financial databases.
  • Assist in preparation of annual project revisions and supporting schedules;
  • Reconcile project accounts against independent audit certificates received from executing agencies.
  • Review/prepare project structure and commitments in Umoja;
  • Conduct project management training on use of various project reporting templates during the inception workshop and at other points when required.

PROJECT EVALUATION AND CLOSURE:

  • Update project database with relevant project information on revision/closure of projects;
  • Provide financial information required in Project Implementation Review (PIR), Mid-term review/evaluation and Terminal Evaluation;
  • Assist in the preparation of project completion and closing revision and supporting schedules.
  • Process disposal of non-expendable equipment in accordance with UNEP procedures before closure of projects.
  • Prepare request for refund of unspent balances for approval by Fund Management Officer; Track receipt of expected income through Treasury deposit report and ensures credit is posted correctly to the proper Trust Fund.

GENERAL

  • Provide general administrative support to Fund Management Programme Management Officers and other team members;
  • Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters
  • Provide guidance and training to colleagues and supervise other General Service staff as required;
  • Archive documentation as required, Keep log of archived files and track of archived information.
  • Track and follow-up on administrative processes in progress; Maintain and keep up-to-date project files.
  • Perform any other related duties as may be assigned.

Competencies

  • PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

  • Completion of High school diploma or equivalent is required. Finance-related training would be an advantage.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

  • A minimum of seven (7)years of progressively responsible experience in finance, budget, accounting, administrative services or related area is required.
  • Experience with SAP or similar Enterprise Resource Planning system (ERP) is required.
  • Experience with Global funds such as Global Environment Facility (GEF), Adaptation Fund (AF) and /Green Climate Fund (GCF) is required.
  • Experience with an international organization is desirable.

Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

Assessment

  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

  • Appointment against this post is for an initial period of one year and may be subject to extension.
  • This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment.
  • Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
  • Internal Applicants – when completing the Candidate Profile, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
  • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
  • All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Contact Us” link.

Deadline : 15th March 2022

How To Apply

Interested and qualified? Go to United Nations Environment Programme (UNEP) on careers.un.org to apply

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