Closing date: January 28, 2022
Background
Established in 1988, African Economic Research Consortium is a premier capacity building institution in the advancement of research and training to inform economic policies in sub-Saharan Africa. AERC’s mission rests on two premises: first, that development is more likely to occur where there is sustained sound management of the economy; second, that such management is more likely to happen where there is an active, well-informed cohort of locally based professional economists to conduct policy-relevant research.
AERC builds that cohort through a programme that has three primary components: research, training, and policy outreach. The organization integrates high quality economic policy research, postgraduate training, and policy outreach within a vast network of researchers, universities, and policy makers across Africa and beyond. We are seeking to fill the position of a Training Administrator, to be based in Nairobi, Kenya. The position will report to the Director of Training.Overall Job Purpose
The AERC Training Administrator serves as a personal assistant to the
Director of Training and is responsible for providing administrative and
logistical support to the Director’s office. The position also provides
technical programmatic support to the Managers in the Training Department for
the efficient and effective implementation of planned activities of the
Training Programme, report writing, development of funding proposals and
programme monitoring and evaluation.
Duties & Responsibilities
1. Administrative Support to Director of Training
· Provide administrative and secretarial support to the Director of
Training including diarizing meetings/activities, drafting, and typing
correspondence and other documents as instructed.
· Liaison for training inquiries and communication of programme activities.
· Ensuring delivery of high-quality communication materials to
Communications Department for external audiences on behalf of the Training
Department.
2. Training Programme Support
· Provide support in preparation of grant letters and documents for
payments of grants to institutions and individuals.
· Assist in the logistical arrangements for the presentations by CPP
students of their PhD thesis research works at the Biannual Research Workshops.
· Assist Managers for Training Programmes with the logistical support of
all African governments’ capacity building projects.
3. Training Monitoring and Evaluation
· Coordinate and monitor the mission and outreach programmes of the
Training Department.
· Assist in the preparations for tracer studies, external evaluations of
all Training Programmes, stakeholder consultations, and secretariat visits and
interaction with universities.
4. Programme Database & Administration
· Organize the training database on intake and output of students as well
as needs assessments for short-term training for use in preparation of
projections of programme and short-term modular course demands over the medium
and longer term.
· Together with Programme Assistants, assist in ensuring that the AERC
database always holds accurate information about short course programmes in
retooling for economists and development policy.
· Work closely with the Programme Assistants to make sure the training
alumni directory is up to date.
5. Report Writing
· Prepare initial inputs for all donor/client narrative reports as well as
other periodic and technical reports (quarterly, annual reports).
· Prepare initial inputs for funding concept notes and proposals.
· Prepare initial draft reports for periodic monitoring visits for the
purposes of programme planning and management.
6. Secondary Responsibilities
· Undertake any other duties as may be directed by the Director of Training
and Managers of Training.**
Qualification and Experience
· A Master’s degree in Economics, Agricultural Economics, or any other
related field.
· At least 5 years in academic administration and/or programme
administration.
· Demonstrated experience of proposal development and good document writing
skills (some publications in reputable journals would be an added advantage).
· Demonstrated experience in programme/project monitoring and evaluation.
· Computer literacy including standard office applications such as MS
Office Word, Excel, PowerPoint and Access and experience in working with
databases and management systems software.
Key Skills and Competencies
· Strong administrative and organizational skills.
· Ability to work under pressure and meet deadlines.
· Strong integrity and ability to maintain confidentiality.
· Fluency in written and oral English.
· Excellent inter-personal and influencing skills at all levels.
· Excellent analytical and communication skills.
· Ability to work in French as well as English is desirable.
· Prior relevant experience of working with or within institutional donor
agencies, Trusts and Foundations would be an advantage.
How to Apply
Application
AERC offers a
competitive remuneration and benefits package.
Interested applicants
are invited to visit AERC’s website at https://aercafrica.org/careers/
to view the detailed
descriptions of duties and required qualifications. All applications must
include a cover letter and a resume which has at least three referees which
should be sent to recruitment@aercafrica.org by Friday 28th January
2022.**
Due to the expected
volume of applications, AERC will only enter further correspondence with
short-listed candidates.
