Personal Assistant
Responsibilities
- Ø Manage
schedules and appointments for the Director.
- Ø Assist
with administrative duties for Executive Office, including but not limited
to sending/distributing mail, answering phones, ordering office supplies
and composing correspondence such as letters and gift certificates
- Ø Schedule
internal meetings, take and distribute minutes, and arrange/attend
sub-committee meetings as required
- Ø Coordination
with all Excoms & HODs for various meetings
- Ø
Coordination/follow-ups with departments on daily complaints, documents,
requisitions etc.
- Ø Assist
the Executive Office in public service roles by keeping files up-to-date
for the various committees and boards
- Ø To
co-ordinate with all departments for the smooth functioning
Qualifications & Skills
- Ø 4
years’ experience as a Personal Assistant
- Ø High
proficiency in Microsoft Office applications
- Ø Excellent
verbal and written communication
- Ø Proven
ability to build and maintain good relationships with all stakeholders
- Ø Must
be able to multi-task, be detail-oriented and be organized in a fast
paced, high pressure and high-volume environment
- Ø Go-getter;
comfortable taking ownership of projects and expanding scope of
responsibilities.
- Ø Must
have ability to work independently and to prioritize assignments
How To Apply
If you are up to the
challenge, possess the necessary qualifications and experience, kindly send
your detailed CV quoting the job title on the email subject “Personal
Assistant” to: vacancies@jantakenya.com by or before 21st
December 2021.
