HR & Administration Assistant
Duty Station: Kakuma/
Kalobeyei
Reports to: Project
Coordinator
Primary purpose:
Responsible for general
administration work in the areas of Personnel management, Performance
Management and staff Development that are necessary to maintain a skilled and
competent workforce at field level.
Tasks and duties
- Ensure proper use and maintenance of office
equipment such as computers, printers, cameras, generators, etc.
- Ensure that all organizational assets are insured
and that all policies are up to-date.
- Ensure that the office is clean, safe and secure
through effective supervision of the administrative staff.
- Manage staff leave plans and ensure timely
submission of time sheets
- Develop and ensure effective implementation of the
personal work plans for Admin department staff.
- Ensure proper documentation of administrative
processes.
- Implement FCA’s HR systems and procedures
- Ensure adherence to FCA policies and the national
labor law in all processes and procedures
- Assist in staff recruitment and exits,
introductions, orientation, trainings, staff benefits schemes etc.
- Provide advice in personnel conflicts/processes
when relevant.
- Ensure that staff records in the office in the
area of operation are up to date and filed appropriately.
- Responsible for implementation of FCA’s occupation
health at the field level.
- Provide guidance and implement grievance and
disciplinary procedures.
- In liaison with the line managers and supervisors
ensure that performance appraisals and other tools/processes of
performance management are effectively carried out in time.
Qualifications
- A Bachelors Degree in Human Resources Management
or related discipline like Social Sciences, Social Work and Social Administration,
Public Administration, etc.
- Excellent planning and organizational skills
- Strong analytical and problem solving skills
- Good communication, facilitation and presentation
skills. Strong interpersonal skills and high level of integrity
- Computer literacy
The position involves
making timely decision under pressure and also involves high level of
integrity, due to care and caution
How
To Apply
All qualified and
interested candidates are encouraged to send a completed application letter and
curriculum Vitae to: recruitment.esaro@kua.fi stating the vacancy job title in the
subject line
Deadline for receiving
applications is 22nd
December 2021
FCA will only contact
short- listed applicants.
FCA is an equal
opportunity employer, irrespective of gender, race or religious affiliation.
FCA is a signatory to the Code of Conduct for humanitarian agencies. Attempts
to influence recruitment procedures through phone calls, emails or inducements
of any kind will lead to disqualifications.