Kenya Forestry Research Institute (KEFRI) is a State Corporation established in 1986 with obligation to undertake forest research, generate and promote improved technologies for sustainable management, conservation and development of forest and allied natural resources.
The Institute wishes to
recruit dynamic, result-oriented and self driven persons to fill the vacant
positions below:
MANAGER SUPPLY CHAIN
MANAGEMENT: KEFRI 3
Responsibilities
- Providing leadership in the
development of procurement policies and procedures to provide a framework
within which procurement processes are carried out in adherence to the
acceptable standards;
- Ensuring implementation of set
procurement procedures to adhere to Public Procurement and Asset Disposal
Act 2015;
- Developing and coordinating the
preparation of annual procurement and disposal plans and their
implementation;
- Carrying out pre-qualification
of supplier’s eligibility and qualification in doing business with the
Institute;
- Preparing tender documents for
issuance to suppliers in requesting their bids in response to the
requirements of the Institute including user goods/ services
specifications;
- Advertising tenders to the
public on behalf of the Institute in accordance with the legal
requirements and increasing competition in the tendering process as a
mechanism for ensuring value for money;
- Conducting supplier appraisal
to evaluate their performance in service provision to the Institute;
- Overseeing the disposal of
obsolete stores to avoid further deterioration to the assets that would
otherwise result to the economic loss to the institute;
- Drawing services and supply
contracts between the institute and service providers/ contractors to bind
the two parties in a legal engagement in the supply of the goods and
services;
- Liaising with the user
department to ensure effective implementation of contracts for goods,
works and services;
- Providing secretarial services
to committees’ incidental to procurement of goods and services, and
disposal of assets;
- Preparing professional opinion
document based on tender evaluation report for approval or rejection by
the Director/CEO;
- Preparing and file quarterly
and annual procurement reports to Public Procurement Regulatory Institute
(PPRA)in compliance with legal requirements;
- Monitoring and evaluating
Supply Chain Management activities to ensure compliance with set
regulations and with their effectiveness in meeting organizational needs;
- Preparing and negotiating the
Division’s performance contract to outline the specific tasks to be
undertaken by the Division to contribute to the Institute’s mandate;
- Allocating work to subordinates
to ensure targets are effectively met;
- Evaluating the performance of
staff in the Division to ascertain efficiency and effectiveness in work
performance in meeting the objectives of the Division;
- Developing annual budget and
work plans, to match operational requirements with available funds,
control and manage the budget and expenditure;
- Mentoring, guiding and
supervising subordinates through coaching and training to improve work
performance;
- Any other duty as assigned from
time to time
Qualifications
- At least thirteen (13) years’
relevant work experience, five (5) of which must have been in a management
level of Assistant Manager in a comparable institution;
- Masters Degree in Supply Chain
Management, Logistics or relevant field from a recognized institution;
- Bachelors Degree in
Procurement, Purchasing, logistics, Business Administration, Commerce,
Economics or its equivalent qualification from a recognized institution;
- Diploma in Purchasing and
Supplies Management from a Chartered Institute of Purchasing and Supplies
(CIPS) or its equivalent qualification from a recognized institution;
- Kenya Certificate of Secondary
Education (KCSE) minimum grade C+ (C plus) or its equivalent qualification
from a recognized institution; or its equivalent;
- Current practicing license from
Kenya Institute of Supplies Management (KISM);
- Member of professional body such
as Kenya Institute of Supplies Management (KISM) or Chartered Institute of
Purchasing and Supplies (CIPS) in good standing;
- Attended a management course
lasting not less than four (4) weeks from a recognized institution;
- Proficiency in computer
applications;
- Demonstrated good results in
work performance; and
- Fulfilled the requirements of
Chapter six of the Constitution.
ACCOUNTANT: KEFRI 7
Responsibilities
- Collecting
revenue and banking;
- Preparing
expenditure reports based on approved budgets;
- Compiling
and verifying records; processing accounting and transaction reports via
computerised accounting systems;
- Preparing
trial balance;
- Participating
in preparation of final accounts;
- Maintaining
and updating fixed asset register and safe keeping of invoices, receipts
and accounts records;
- Posting
cashbooks and undertaking bank reconciliations;
- Accounting
for project funds;
- Any
other duty as assigned from time to time
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its
equivalent qualification from a recognized institution;
- Bachelor’s
Degree in Commerce, Business Administration, Business Management (Finance
or Accounting option) or other relevant and equivalent qualifications from
a recognized institution;
- Part
II of the Certified Public Accountant of Kenya or its equivalent from a
recognized institution is added advantage;
- Membership
to a relevant professional body is added advantage; and
- Proficiency
in computer applications
OFFICE ADMINISTRATOR: KEFRI 7
Responsibilities
- Attending
to visitors/clients;
- Handling
telephone calls, customer inquiries and complaints/compliments;
- Ensuring
security and confidentiality of office records, equipment and documents;
- Maintaining
office diary;
- Record
keeping for correspondences and file movement;
- Managing
office protocol and etiquette;
- Coordinating
the general administration of the respective office;
- Coordinating
schedule of meetings and appointments;
- Coordinating
travel arrangements;
- Coordinating
appointments and travel itineraries;
- Preparing
responses to routine correspondence;
- Monitoring
procedures for record keeping for correspondences; and
- Any
other duty as assigned from time to time
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its
equivalent qualification from a recognized institution;
- Bachelors
degree in Secretarial Studies or any other equivalent from a recognized
institution;
- Proficiency
in computer applications; and
- Diploma/
Higher Diploma in Secretarial Studies from a recognized institution;
OR
Have passed the following examinations
from the Kenya National Examinations Council (KNEC);
- Typewriting
III (Minimum 50 p.m.)/Computerized document processing III;
- Shorthand
III (100 p.m);
- Business
English III/Communications II;
- Office
Management III/Office Administration and Management III;
- Secretarial
Duties II;
- Commerce
II;
INTERNAL AUDITOR: KEFRI 7
Responsibilities
- Providing
input in development of risk based annual Internal Audit plans for the
continuous audit of risk management, internal controls and governance
processes;
- Undertaking
audit assignments in line with the approved audit work plan to confirm the
adequacy and effectiveness of governance, risk management and control;
- Providing
input in preparation of audit reports for given assignments by capturing
relevant audit findings and recommendations from working papers to give an
assurance on the adequacy and effectiveness of systems within the
Institute;
- Assisting
in follow up on implementation of audit recommendations and prepare status
report;
- Undertaking
special audit assignments/ investigations to confirm whether there are
material breaches in policy, procedures and relevant regulations through
review of accountable documents and records and preparing working papers;
- Undertaking
consulting and advisory services to offer advice and guidance to
management in the development of control systems;
- Undertaking
reviews and reporting corruption prevention activities; and
- Any
other duty as assigned from time to time.
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) minimum grade C+ (plus) or its
equivalent qualification from a recognized institution;
- Bachelor’s
Degree in Commerce, Business Administration, Business Management (Finance
or Accounting option) or other relevant and equivalent qualifications from
a recognized institution;
- Part
II of the Certified Public Accountant of Kenya or its equivalent from a
recognized institution is added advantage;
- Valid
Membership to a relevant professional body is added advantage; and
- Proficiency
in computer applications
HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 7
Responsibilities
- Preparing
notes, draft correspondences, enter and process data, write reports on
matters relating to human resource administration to ensure appropriate
action is carried out;
- Implementing
staff recruitment and selection processes decisions to fill vacant
positions and prepare recommendations for staff appointments to facilitate
hiring of suitable candidates;
- Processing
of salaries, allowances, benefits and final dues and payroll
administration;
- Processing
employee recruitment, promotion and exit documents;
- Processing
of leave applications, sick sheets and sick offs;
- Updating
and maintaining employee records in their personal files and the human
resource information system;
- Maintaining
compliment control;
- Updating
of the human resource database;
- Analyzing
data on work environment and employees’ satisfaction surveys;
- Collecting
data in relation HIV/Aids Prevention, gender, disability mainstreaming,
Alcohol, Drug and Substance Abuse, WIBA, OSHA;
- Undertaking
training needs analysis, projections and developing training programmes;
- Developing
training materials for in-house courses;
- Administering
performance appraisal, collates performance related data, analyzing and
preparing related reports;
- Providing
input in the preparation of division budget and work plans to ensure
smooth flow of operations;
- Preparing
periodic progress reports; and
- Any
other duty as assigned from time to time.
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) minimum aggregate ‘C+’ (C plus)
or its equivalent qualification from a recognized institution;
- Bachelor’s
Degree in Social Sciences or equivalent from a recognized institution;
- Postgraduate
Diploma in Human Resource Management or its equivalent from a recognized
institution is a must for those whose Bachelor degree is not in Human
Resource Management;
- Valid
Membership to a relevant professional body is added advantage; and
- Certificate
in Computer Applications from a recognized institution
ASSISTANT HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 9
Responsibilities
- Preparing
draft correspondences;
- Reviewing
job descriptions and preparing job advertisements;
- Coordinating
the recruitment process;
- Organizing
Staff induction and on-boarding programs;
- Writing
pay change advise and advice accounts section on staff salary changes,
transfers, appointments, promotions and increments for timely processing
- Maintaining
and update the staff compliment to ensure records of the establishment are
kept up to date;
- Processing
salaries, allowances, benefits and final dues;
- Updating
the HR information systems data;
- Issuing
of staff Identity
- Collating
information relating to recruitment and selection, appointments, training,
performance management, records and staff complement control;
- Undertaking
of training needs
analysis, projections and
developing training programmes;
- Administering
performance appraisal, collates performance related data, analyzing and
preparing related reports;
- Collating
data in relation to HIV/AIDS Prevention, gender, disability mainstreaming,
Alcohol, Drug and Substance Abuse, Occupational, Safety and Health Act;
- Preparing
timely statutory returns such as NSSF and NHIF;
- Processing
pension elements and other human resource administration matters for
retirees and those proceeding on retirement for timely payments; and
- Implementing
decisions made by the Human Resource Officers to ensure issues raised are
addressed and in a timely manner.
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) minimum grade “C-” (C Minus) or
its equivalent qualification from a recognized institution;
- Diploma
in Diploma in Human Resource or its equivalent qualification from a
recognized institution or its equivalent from a recognized institution;
- Valid
membership from relevant professional body is an added advantage; and
- Certificate
in Computer Applications from a recognised institution
ASSISTANT SUPPLY CHAIN MANAGEMENT OFFICER: KEFRI 9
Responsibilities
- Keeping
the store-rooms clean, properly ventilated and in good condition and that
the stores are well arranged and easy to access;
- Taking
inventory on stored goods for record keeping, accountability and financial
planning;
- Receiving
and issuing stock to end users within the institute for continued smooth
running of operations;
- Responsible
for the safe custody of all empty cases, drums, tins and packing materials
that may be of any value and records for disposal
- Making
sure the bin cards are properly kept for each item of stores;
- Verification
of stores and reporting of shortages and losses of stores;
- Preparation
of procurement report- stock taking, reconciliation, preparation and
maintenance of records;
- Implementing
KEFRI and e-government procurement procedures; and
- Monitoring
the movement of stores and raising stores purchase requisition to avoid
out of stock.
- Any
other duty assigned from time to time.
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) minimum grade “C -” (C Minus) or
its equivalent qualification from a recognized institution;
- Diploma
in Purchasing and Supplies Management or its equivalent from a recognized
Institution;
- Member
of professional such as Kenya Institute of Supplies Management (KISM) or
Chartered Institute of Purchasing and Supplies (CIPS) in good standing;
and
- Certificate
in Computer Applications from a recognised institution
INFORMATION AND
COMMUNICATION TECHNOLOGY
OFFICER (SYSTEM /DATA ANALYST): KEFRI 7
Responsibilities
- Deploy,
maintain, and troubleshoot core business applications, including
application servers, associated hardware, endpoints, and databases;
- Meet
and coordinate with internal and external stakeholders to establish
project scope, system goals, and requirements;
- Develop,
analyze, prioritize, and organize requirement specifications, data
mapping, diagrams, and flowcharts for developers and testers to follow;
- Translate
highly technical specifications into clear non-technical requirements
- Manage
the set-up and configuration of systems;
- Define
and coordinate the execution of testing procedures, and develop test cases
to serve the overall quality assurance process;
- Provide
documentation of all processes and training as needed;
- Develop
and implement maintenance procedures, monitor systems health, gather
system statistics, and troubleshoot reported errors and alarms;
- Perform
design, implementation, and upgrades of information systems to meet the
business and user needs;
- Implement
best practices for scalability, supportability, ease of maintenance, and
system performance;
- Creating
system guidelines and manuals for the organization;
- Conducting
regular reviews of systems and generating reports on efficiencies and
improvement areas;
- Ensuring
Business continuity by performing regular data and application backups;
and
- Any
other duty assigned from time to time.
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) of at least mean grade “C +” (C
plus) or its equivalent qualification from a recognized institution;
- Bachelor’s
Degree in any of the following fields: Information Technology, Computer
Science, Business IT, Software Engineering, ICT Project Management,
Computer Engineering or its equivalent qualifications from a recognized
Institution;
- Working
experience in the field of system analysis is and added advantage;
- Valid
membership to relevant professional body is an added advantage;
- Ability
to assess business needs and translate them into relevant solutions;
- Strong
understanding and knowledge of the principles and practices associated
with data and system analysis;
- Experience
installing, configuring, documenting, testing, training, and implementing
new applications and systems;
- Working
knowledge of a wide variety of programming languages, analysis tools and
big data; and
- Excellent
analytical skills
INFORMATION AND
COMMUNICATION TECHNOLOGY OFFICER (INFORMATION
SECURITY): KEFRI 7
Responsibilities
- Seeking
to build in security during the development stages of software systems,
networks and data canters;
- Constantly
monitoring for attacks and intrusions;
- Finds
a potential threat or attempted breach and close off the security
vulnerability to maintain a high security standard;
- Develop
company-wide best practices for IT security;
- Perform
penetration testing;
- Help
colleagues install security software and understand information security management;
- Research
security enhancements and make recommendations to management;
- Stay
up-to-date on information technology trends and security standards;
- Providing
end user support and training users on effective and efficient use of ICT
facilities;
- Administering
and managing users in the Active Directory, e-mail server and User
applications; and
- Any
other duty assigned from time to time
Qualifications
- Kenya
Certificate of Secondary Education (KCSE) of at least mean grade “C +” (C
plus) or its equivalent qualification from a recognized institution;
- Bachelor’s
Degree in any of the following fields: Information Technology, Computer
Science, Business IT, Software Engineering, ICT Project Management,
Computer Engineering or its equivalent qualifications from a recognized
Institution;
- Working
experience in the field of Information security is and added advantage;
- Valid
membership to relevant professional body is an added advantage;
- An
excellent understanding of best practice within Information Security and
risk management including standards such as ISO/IEC 27001, Cyber
Essentials and COBIT;
- An
understanding of Application Security threats and countermeasures;
- An
understanding of current and emerging threats and countermeasures and the
organisational challenges to addressing these threats;
- An
excellent understanding of legislation and regulations that impact
information Security; and
- A
good practical knowledge of security technologies and wider business
solutions including Firewalls, IDS/IPS, Identity and access management,
SIEM, remote working and cloud technologies.
How to Apply
Online Application: Interested applicants are required to click the link below and
submit their information as guided; https://forms.gle/6TqDSvtXxafLVcEBA
Hard copy applications: IN ADDITION to
the online application, applicants should send their hard copy applications and
attach their Curriculum Vitae and copies of relevant professional/academic
certificates and national identification card. They should also include their
day and evening telephone numbers, e-mail address and names and addresses of
three referees to reach the Director KEFRI not later than Monday
6th December, 2021.
Envelopes containing the documents should clearly be marked
with the position applied for and addressed to: –
The Director/CEO,
Kenya Forestry Research Institute
(KEFRI),
P.O. BOX 20412-00200,
City Square, NAIROBI.
