Finance & Administration Assistant
ATPS is seeking to
recruit a Finance and Administration Assistant to be based at its Secretariat
in Nairobi, Kenya:
Main Duties & Responsibilities:
- Finance
- Allocate
and post expenses in the Pastel System to respective donors and grants
- Monitor
daily petty cash and ensure the safe custody of all cash at hand
- Verify
payments requests and prepare payment vouchers
- Maintain
Accounts Receivable, Accounts Payable and Prepayments subsidiary ledgers
- Process
staffs’ travel expenses statements and conference participants’ travel
expense statements
- Liaise
with ATPS National Coordinators in order to assist with the smooth
operation of their respective chapters
- Initiate
month end or period end closing activities and post Journal Vouchers
- Prepare
audit schedules.
- Update
the cashbook on daily basis and analyze receipts and payments for posting
to the general ledger.
- Reconcile
the bank & cashbook balances and other general ledger accounts every
month
- Facilitate
payment of statutory deductions to the relevant authorities.
- Update
the Fixed Assets Register and process the depreciation journal every month
- Ensure
that internal control procedures are followed for all cash disbursements,
receipts and transfers.
- Assist
in the preparation of management accounts and Annual Budgets
- Any
other duties as may be assigned by the Supervisor or any Authorized
Officer.
- Administration
and Human Resource
- Ensre
order and cleanliness in the office’s premises
- Monitor
leases and related obligations regarding the office premises; Supervise
the use and maintenance of office equipment and vehicles
- Process
documentation for work permits, visas, house leases, and in other matters
relating to expatriate employees and their dependents
- Administer
staff benefits, i.e. medical, insurance, and provident fund schemes;
- Maintain
personnel files and data and Process leave applications for all ATPS staff
- Arrange
performance appraisal and review of ATPS-recruited staff;
- Co-ordinate
training programs for ATPS locally recruited staff
Academic qualifications
- A
Degree in Commerce, Accounting, Finance, Business Administration (Finance
option), or any other related discipline from a recognized university is
required. Must be a CPA Finalist.
Skills and competences
- Strong
organizational skills, with an emphasis on time management and the ability
to plan, organize and implement various activities within a time-pressured
environment;
- Strong
coordination, facilitation & negotiation skills;
- At
least 3 years proven experience as a Finance and Administration Assistant,
preferably with an International organization.
- Proficiency
in using computers and standard office and accounting software packages
(MS Word, Excel, Pastel etc.).
- Good
professional verbal and written communication skills
- Proficiency
in English is required
- Qualified
female applicants will be given priority considerations.
Personal Attributes
- Good
character
- A
Self-starter with a strong desire to learn
- Ability
to work both independently and as part of a team
- Ability
to work under pressure and meet deadlines
How To Apply
Qualified candidates
should send a detailed letter of interest and curriculum vitae to executivedirector@atpsnet.org with a copy to finance@atpsnet.org on or before Friday
3rd December 2021.