Temporary Assistant to the RD & Sub-offices
Closing date:
JOB PURPOSE
To
provide support to the Regional Director and to the ARO sub offices and the SMT
on the execution of their duties.
KEY TASKS
strategic support
- To consult with the ARO departmental heads, collate
information to regularly update the Regional Director on the status of the
work and needs of other departments.
- To provide administrative support to the ARO sub
offices and coordinate their meetings and encounters with the RD
- Amend quarterly work plans and budgets.
- To develop, coordinate and implement the Regional
Director’s office programme budget;
- To coordinate and manage responses to reports,
observation and recommendations from the regional office to departments/units,
Central office, Regional Executive committee and external partners;
- To proof-read and coordinate inputs for background
briefs, speeches, talking points, letters and other documentation issued
from the office of the Regional Director.
- To provide administrative support to the RD and, in
his/her absence, to the officer in charge. Maintains an efficient working
diary for the RD;
- To act as the initial contact point for the Regional
Director’s Office (RDO). On a daily basis, responds promptly to questions
and follow-up action as appropriate;
- To co-ordinate, monitor and make travel and
logistical arrangements for the RD and prepare expense reports;
- To be responsible for the dissemination of the
important documents to board members and volunteers e.g., minutes of
meetings calendar of events newsletters, etc.
- To implement and maintain robust office systems
(filing/record keeping), preparation of business cycle, filing and record
keeping. 12. To coordinate internal and external meetings involving the Regional
Director.
- To undertake any other reasonable duties as may be
requested from time to time.
For more details on the
job description and on how to apply please visit Temporary Assistant to the Regional Director and sub
offices 6 months | IPPF Africa Region (ippfar.org)
IPPF offers a wide range
of benefits and is an equal opportunity employer.
Applications are
particularly encouraged from women, people living with disabilities, people
living with HIV and minorities.