A leading supplier in the hospitality industry is seeking to recruit a highly ambitious candidate to fill in the following position at their Nairobi office:
EXECUTIVE ASSISTANT
Reporting to the
Director, the Executive Assistant will be responsible for assisting in
conducting and organizing administrative duties and activities for the Managing
Director including receiving and handling information.
Principal Accountabilities
- Plan and coordinate arrangements for meetings and
conferences
- Coordinate and facilitate the Managing Director’s
calendar to arrange meetings, appointments and conferences
- Take and transcribe dictation on confidential and
technical matters from the Managing Director
- Read and screen incoming reports and
correspondence; making preliminary assessment and organizing documents
- Coordinate office related activities that include:
office parties booking
- Maintain the diary and appointments for the
Managing Director
- Review, proofread and edit documents before giving
them to the Managing Director
- File the Managing Director’s office documents
- Receive and screen visitors and incoming calls to
determine the priority before they are forwarded to the Managing Director
- Maintain cleanliness and neatness in the Managing
Director’s office
- Attend to all incoming calls and also make calls
to the company stakeholders on behalf of Managing Director
- Answer queries on phone from brokers, clients and
agents
Key Qualifications and
Experience
- A Bachelor’s Degree in Business Administration or
any other related field
- At least 5 years of experience in a similar
function
- Good knowledge of the insurance industry and
company products
- Excellent knowledge of office administration in an
executive office
- Excellent communication and interpersonal skills
- Sound analytical and relevant basic computer
skills- must be able to use Ms Word
- Good organization and planning skills
- Good time management skills
How To Apply
Interested candidates
are requested to forward their updated CVs to recruitments202@gmail.com stating the subject
heading “EXECUTIVE
ASSISTANT” by Tuesday, 9th November 2021 clearly
indicating their current and expected remuneration (MUST), daytime
telephone contacts and addresses of three referees.
Only shortlisted
candidates will be contacted.
