JOB TITLE: MULTI-DISCIPLINARY ADMINISTRATIVE ASSISTANT
JOB DETAILS
Reports to: Country Director
Location: Magana, Kikuyu
The role is responsible
and accountable for areas related to supporting the accounting and operational
functions at our client’s site.
Responsibilities
Accounting:
- Entering
sales invoices for customers in the appropriate system ;
- Reception
of suppliers’ invoices, verification of compliance with the internal
procedures, and recording them;
- Transfer
of invoices for approval as per procedures;
- Entering
daily sales from the various points of sale;
- Possibly
prepare payment vouchers and process cheques/online payments as per
procedures;
- Petty
cash reconciliations
General Business Administration:
- Handling
incoming calls from suppliers;
- Create
purchase orders, submit them for approval and when finished, share them
with suppliers
- Create
production orders for the production team;
- Record
goods received from suppliers in the system;
- Record
outgoing goods in the system;
- Handling
incoming and outgoing documents (receiving, transmission, follow up,
filing); and
- Organize
the circulation of documents between the head office and the different
points of sales.
- Submission
of documents to local authorities when required
Human Resources:
- Filing
all the HR documents (contracts, leave requests, …) as per procedure;
- Recording
the paid leave days of the staff; and
- Managing
other tasks as requested.
Qualifications
- Minimum
of University degree in accounting or business administration
- Minimum
of 4 years of experience in a similar role
- Ability
to navigate and utilize sophisticated online accounting, inventory
management and CRM softwares
- Excellent
Excel, Word skills
- Ability
to organize and plan
- Knows
how to file and archive documents
How to Apply
Interested and qualified applicants should submit their
applications through the link below.
https://form.myjotform.com/91911365265560?path=Apply
The interested
candidates should apply not later than 5:00 pm, 22-10-21.
Only shortlisted applicants will be contacted. Q-Sourcing Servtec is an equal
opportunity employer. Any solicitation will lead to disqualification