Office Administrator
Job Summary:
The Office Administrator
will coordinate office activities and operations while providing clerical and
administrative support to management.
Supervisory
Responsibilities:
- Oversees the daily workflow of administrative
staff, assigning responsibilities to ensure efficient administrative
operations.
Duties/Responsibilities:
- Coordinate office activities and functions to maintain
efficiency and compliance with company policies.
- Prepares agendas, makes travel arrangements &
appointments, and maintains calendars for senior management.
- Coordinate operational activities such as managing
riders, partners and delivery jobs.
- Answer customer queries regarding our services,
products, service queries and billing.
- Oversees telephone services, email correspondence,
and mail distribution.
- Maintains office supplies inventory.
- Maintains records, documentation, and files,
particularly more complex or sensitive files such as employee files.
- Prepare and submit weekly attendance and time
keeping records for all company employees.
- Manage emails, letters, packages, phone calls and
other forms of correspondence
- Support bookkeeping and budgeting procedures for
the company
- Create and update databases and records for
financial information, personnel and other data
- Track and replace office supplies as necessary to
avoid interruptions in standard front office procedures
- Submit reports and prepare proposals and
presentations as needed
- Assist colleagues whenever there is an opportunity
to do so
- Control the office supplies state and make sure it
is in accordance with office needs
- Supervise cleaning crew and cleanliness of office
space
- Create and present reports for senior managers.
- Coordinate and participate in office space
planning, maintenance and renovations when necessary.
- Performs other related duties that may be assigned
from time to time.
Required
Skills/Abilities:
- Previous working experience of at least 2 (two)
years as an Office Administrator in a logistics company.
- Outstanding abilities to communicate in person, in
writing and over the phone.
- Excellent organizational, interpersonal skills and
attention to detail.
- Excellent time management skills with a proven
ability to meet deadlines.
- Strong supervisory, management and leadership
skills.
- Ability to prioritize tasks and to delegate them
when appropriate.
- Ability to function well in a high-paced and at
times stressful environment.
- Basic understanding of how to operate standard
business equipment.
- Proficient with Microsoft Office Suite or related
software such as ERP/CRM.
- Familiarity with common procedures and basic
account principles used in the office
Education and
Experience:
- High school diploma or equivalent required;
Associate’s degree in office administration or related field preferred.
- At least two years of administrative and clerical
experience required.
- MUST have worked previously in a Logistics
company.
How To Apply
If you meet the above
qualifications, please send a detailed CV, cover letter and
academic/professional certificates to hello@loadmoran.co.ke by latest Wednesday 24th September 2021.
