Hagadera, NORTH-EASTERN (KASKAZINI MASHA, Kenya
Requisition
ID: req20153
Job Title: Finance Assistant
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Hagadera, Kenya
Job
Description
Finance Assistant will be responsible for ensuring IRC systems and
procedures of internal controls are followed when committing financial
transactions in Hagadera and ensuring there is enough cash to implement the
program activities.
Key Responsibilities
Bank
and Cash Payment Process.
- Maintain petty
cash at the set limit always ensuring no cash shortage.
- Ensure that
all cash payments are fully supported and are authorized at set limits as
per IRC Kenya delineation chart before disbursement.
- Prepare the
petty cash upload spreadsheet to upload stage ready for review by Senior
Finance Officer before submission to Nairobi Finance.
- Monitor and
track cash advanced to program and support staff monthly and ensuring that
liquidation reports are prepared, and ready for review by Snr. finance
officer.
- Incentives
payments after receiving correctly coded and approved incentives staff
payrolls from Snr. finance officer.
- Perform petty
cash counts every Friday with Field Coordinator or his designate.
- Ensure that
all cash received is duly receipted, coded, and promptly banked.
- Assist in
preparation of bank reconciliation statement monthly for Hagadera bank
accounts.
- Rubber
stamping ‘paid’ on all such documents once checks and payments vouchers
are signed before filling or retention.
- To reconcile
Citibank KES bank account and prepare the upload file on a monthly basis.
- Maintain an
organized and well documented folders for all payments made.
- Act as a bank
agent for Hagadera bank account.
- Any other
duties as may be assigned by supervisor.
BvA
- Clear all
payments from Online BvA at the point of processing the payment to ensure
that no double counting on the online BvA.
Audit
assist/Inter-departmental.
- Assist in
retrieval and re-file of documents as requested by supervisor.
Other
- Be receptive
to the training IRC will give to develop your technical and professional
competence.
- Be adaptable
and flexible with a view to taking on board new tasks and new assignments
in due course.
Key
Result Areas
- Timely
payments of suppliers and incentive staffs using fully authorized vouchers
as per the authority delineation chart
- Timely monitor
and tracking of advances and processing of liquidations
- Maintain up to
date filling system for the financial documents and correspondence
- Keep online
update of the cash book spread sheets and reconciliation of the cash daily.
- Perform
supervised petty cash counts every Friday.
- Rubber
stamping ‘paid’ on all such documents once checks and payments vouchers
are signed before filing.
Qualifications
- Minimum CPA II
qualification. University degree is an added advantage.
- At least one
years of finance and accounting experience in a similar post.
- Proficiency in
SUN accounting software applications is an added advantage.
- Knowledge of
Microsoft Office software.
- Excellent
interpersonal, organizational, and time management skills
- Supportive
personnel management style and ability to work in and as a team
- Strong
leadership skills.
- Excellent
spoken and written English.
- Please make
sure to include copy of Certificate of Good Conduct in your application.
How To Apply
Standards
of Professional Conduct: The IRC
and IRC workers must adhere to the values and principles outlined in the IRC
Way – Code of Conduct. These are Integrity, Service, and
Accountability. In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation,
Combating Trafficking in Persons and several others.
Gender
Equality: IRC is
committed to narrowing the gender gap in leadership positions. We offer
benefits that provide an enabling environment for women to participate in our
workforce including parental leave, gender-sensitive security protocols and
other supportive benefits and allowance.
Kenyan
nationals are encouraged to apply. International allowances are not
available for this position. Salary and employee benefits are compliant to the
Kenyan NGO Sector.
IRC is an Equal Opportunity Employer and considers all applicants
on the basis of merit without regard to race, sex, color, national origin,
religion, sexual orientation, age, marital status, veteran status or disability.
Disclaimer:
Please take note that International Rescue Committee (IRC) does
not ask for any fees in connection with its recruitment processes.
