ICAP of Columbia University (registered in Kenya as Center for International Programs-Kenya) is working in partnership with the Ministry of Health to strengthen Public Health Initiatives in Kenya.
Applications are invited
for the following fixed term PROJECT RISE POSITIONS
JOB TITLE: Administrative Officer – Program support
LOCATION: Nairobi
Overall job function
Working under the overall guidance of the Human Resources and
Administration Manager, the Administrative Officer-Program Support will provide
general program support to the programs.
Responsibilities
- Manage
the Country Director’s appointments and confirm attendance before meetings
- Provide
confidential administrative and management support to the Country Director
and other senior management staff
- Schedule
and manage meetings for the Board and Management Team
- Edit
correspondences and internal documents for the Country Director and other
Senior Management Team members
- Work
in liaison with the Communication Advisor to prepare presentations from
both admin and programs
- Assist
with administrative tasks including photocopying, filing and archiving of
documents
- Keep
track and file CDC approvals
- Monitor
deadlines for reporting, submissions
- Oversee
documentation of the projects
- File
scientific publications and file appropriately
- Follow
up on ethical review and archive study approvals and documents
Essential Skills
- Excellent
interpersonal and organizational skills
- Must
be flexible, diplomatic and work well with confidential information and
enjoy working in fast-paced organization.
Qualifications
- Bachelor’s
Degree or Diploma in Business Administration/Human Resources Management/
Public Relations/ Marketing
- Basic
degree in relevant field will be an added advantage
- Proficiency
in MS Office is mandatory
- Effective
communication skills both oral & written
- Good
inter-personal & team playing skills are key
- At
least 3 yrs experience in a similar role
- Proficient
in micro-soft office
How to Apply
All applications
including a current CV, telephone number and 3 referees (one who should be at
least your current/previous supervisor) should be sent to the Country Director, jobs@icapkenya.org on or before September 23rd 2021.