BIMAS Kenya Limited, a leading micro finance institution in the country seeks to recruit capable and result oriented individuals to fill the following vacant position.
Position: Registry Assistant
Location: Head Office in
Embu
Overall Purpose of the
Job:
Assist in Processing and handling documents, retrieval, archiving and record management systems
Responsibilities
- Classify and label documents and file accordingly
- Ensure the document management system is
up-to-date
- Respond to record requests by retrieving requested
files
- Maintain accurate records of document orders and
movements
- Remove or archive repeated documents or
irrelevant/out-dated information
- Timely response to queries in person, by e-mail,
by post, or by phone
- Maintain a high level of confidentiality and
Integrity
- Ensure that the record on-site and off-site
storage areas are well organised.
- Able to work as part of a team
- Be involved the disposal of documents as per the
disposal policy
Key Performance
Indicators
- Ensure an up to date file tracker showing files
retrieved and returned
- Ensure an up to date dispatch book for all
outgoing correspondence
- Ensure correct filing of records
- Ensure an up to date list of files created,
archived and closed
- Accurate inventory of file records
- Timely execution of duties assigned
Competencies
- Passion and commitment to quality service
performance
- Excellent organizational, planning skills
- Computer literacy and good decision making
- Good interpersonal skills and communication
skills.
- Strong Attention to Detail
- Good time Management skills and high level of
Integrity
Qualifications
- Minimum 1 year experience in a busy registry
environment
- Diploma in Registry management, record management,
library and information science, archive management or its equivalent.
- KCSE have attained a minimum of C plain
- Be at least 25 years of age
- Experience in a financial institution will be an
added advantage
- Hold a valid certificate of good conduct
How to
Submit Your Application
Option 1 (preferred)
- Register and create an account by clicking on this
link http://www.erecruitment.bimaskenya.com .
- Complete your profile by filling in your details
in all the relevant sections as required (Profile Section, Academic Section, Work
Experience Section and Cover Letter Section )
- Once you have filled all the required sections,
proceed to apply for the vacant position
Option 2
- Send an application to recruitment@bimaskenya.com with
the position as the email subject
- Send your applications with copies of updated CVs
and include at least three professional referees with their phone and
email contacts. Also include
- Availability
- Current and expected salary
Addressed to the;
The HR and
Administration Manager
BIMAS Kenya Limited
P.O. Box 2299 – 60100
Embu-Kenya
On or before the
31st of August 2021
POINTS TO NOTE
- Only short-listed candidates will be contacted
- BIMAS Kenya Limited is an equal opportunity
employer