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Officer Administrator II Job in Kenya

REPORTING TO: ASSISTANT DIRECTOR – HR & ADMINISTRATION

DEPARTMENT: CORPORATE SERVICES
DIVISION: HUMAN RESOURCE & ADMINISTRATION DIVISION
JOB GRADE: CAJ 6
NO. OF POSTS: 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The position will be responsible to the Assistant Director – Human Resource & Administration in providing secretarial and office administrative support services, managing protocols and protect the integrity of official correspondence and data.

Specific duties and responsibilities will entail: –

  • Ensure security of office records, equipment and documents including classified materials;
  • Ensuring security, integrity and confidentiality of data;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Maintaining an up-to-date filling system in the office;
  • Preparing responses to routine correspondence;
  • Managing office protocol and etiquette;
  • Taking oral dictation;
  • Using e-office to research and process data;
  • Coordinate office administrative services;
  • Attending to visitors/clients;
  • Handling telephone calls; customer inquiries and complaints;
  • Coordinating schedules of meetings and appointments;
  • Coordinating travel arrangements;
  • Managing petty cash and any other office administrative duties that may be assigned from time to time;

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

  • Have served in the position of an Office Administrator II or a comparable position for a minimum period of four (4) years;
  • Have a Bachelors degree in Secretarial Studies, Office Management or its equivalent qualification from a recognized institution;
  • Have a Diploma in Secretarial Management Course
  • Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and;
  • Demonstrate professional competence and capability as reflected in work performance and results.

How To Apply

The Applications should be hand-delivered or sent via post to the address below:-

THE COMMISSION SECRETARY
COMMISSION ON ADMINISTRATIVE JUSTICE
2ND FLOOR, WESTEND TOWERS – WAIYAKI WAY
P O BOX 20414 CITY SQUARE 00200
NAIROBI

Only shortlisted candidates will be contacted.

CLEARANCE/COMPLIANCE CERTIFICATES

  • Applicants will be required to attach copies of clearance and/or compliance certificates from:
  • Kenya Revenue Authority
  • Ethics & Anti-Corruption Commission
  • Directorate of Criminal Investigations (CID)
  • A credit reference bureau
  • Higher Education Loans Board

The Closing date is on 23rd August 2021 at 4.30pm

The Commission on Administrative Justice is an Equal Opportunity employer.

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