The Nairobi Hospital, a leading health care institution in Eastern Africa has excellent career opportunities for individuals who possess a passion for excellence, strong work ethic, results oriented and committed to continual improvement. The successful candidates will be team players with the ability to effectively add value to enabling good patient outcomes and shape best clinical and non-clinical practice.
Provident Fund Liaison
Officer REF: TNH/HRD/PFLO/08/2021
Reporting to the Trust Secretary the successful candidate will be responsible for liaison of all provident fund matters for the Kenya Hospital Association Provident Fund. Acting as first contact and conduit for the provident fund in communicating specialist and technical information to members and potential members. The job holder will provide support to all levels of staff and will require excellent communication and customer care skills.
Responsibilities
- Maintain a detailed knowledge of relevant
Provident fund rules and benefits so that members have a point of contact
to discuss their provident fund requirements and the options available to
them in respect of their provident fund benefits.
- Oversee the processing of provident fund related
information to and from the schemes and other third parties which is
performed by the Payroll Officer.
- Ensure procedural documentation and membership
records are accurate and information provided to the schemes is
appropriate and timely.
- Initiate the development of electronic data
transmission processes as required by the scheme to provide information in
the required format.
- Liaising and networking with provident fund
professionals at other institutions and preparing a briefing note to the
Senior Management summarizing the issues raised during the meeting.
- Inform line manager & Director of HR of
matters arising which could potentially affect the Hospital’s policies,
procedures and financial commitments.
- Assist in providing data and advice to the
Hospital’s management on matters affecting employees’ provident fund
rights and the potential commitment of KHA funding.
- Obtain estimates of early retirement costs and
associated benefits for senior management to make the appropriate
budgetary provision.
- Review and process subsequent invoices for payment
notifying any changes to the relevant Accountant.
- Obtain information required/requested by
individuals from the relevant Provident Fund.
- This might include but not limited to Annual
Allowance calculations, transfer of benefits or declaration of wishes
documentation.
- Develop and Maintain the Hospital’s Provident Fund
Web pages and review the content of
- the site, making recommendations for any changes.
- Support members in their planning for retirement
by ensuring they are aware of the different options available for
increasing their provident fund benefits. This might include, but not
limited to conducting pre-retirement training to inform members of their
retirement options, completing and processing retirement papers as
required.
- Ensure employees interpret their benefit options
correctly and when required, provide confidential professional support on
complex issues. This may involve researching employee’s provident fund
history with the schemes in order to give appropriate advice.
- Co-ordinate & organize on-site provident fund
clinics and presentations in liaison with officials from the Scheme.
- Prepare and submit (subject to review) annual
provident fund returns.
- Train relevant employees in provident fund matters
so that they are able to respond to general queries and assist in the
administrative processes involved.
- Performing any other duties that may be assigned
from time to time depending on the need and urgency.
Qualifications
- Bachelor’s Degree or equivalent in Actuarial
Science, Mathematics, Economics, Finance, Accounting, Business
Administration or a related field.
- A minimum of three (3) years of relevant
professional experience in pension benefit management, investment of
assets of pension schemes in the capital market or actuarial services.
- Familiarity with actuarial issues, finance and
accounting activities and the functioning of the pension unit.
- Experience of pension management with
organizations and/or actuarial practice would be an advantage.
- Fully conversant with standard software
applications (Word, Excel, and PowerPoint); ERP proficiency as well as
familiarity with pension software would be an advantage.
- Experience of Defined Benefit and Defined
Contribution pension scheme legislation.
- Experience in administering defined benefit
pension schemes within a large organization.
- Experience of working with a sophisticated
integrated HR/Payroll Systems
- Experience of effectively organizing a busy
workload with sometimes conflicting priorities, to meet deadlines.
- Excellent interpersonal, supervisory,
communication, administrative & customer care skills.
- Confirmed analytical skills, good organizational
skills, ability to multitask; work with attention to details.
- Excellent negotiation skills.
How to Apply
If your background,
experience, and competence match the above specifications, please send us your
application (cover letter & CV/Resume) quoting the job reference number,
your current remuneration, testimonials, and full contact details of 3
referees, to reach the undersigned not later than 24th August 2021.
Only shortlisted candidates will be contacted. We shall ONLY accept ONLINE applications
and contact SHORTLISTED candidates.
The Nairobi Hospital
does NOT charge recruitment fees.
Director Human Resources
& Operations The Nairobi Hospital
P.O. Box 30026 – 00100
NAIROBI
Email: recruitment@nbihosp.org
