Closing date: July 28, 2021
Oxford Policy Management is seeking a Finance
and Administrative Officer for its Kenya office. This is currently anticipated to be a 12 month
contract with the possibility of an extension.
As a core member of the OPM Kenya Team, the Finance and Administrative Officer is responsible for overall delivery of financial and administrative support to the Kenya office and project operations teams ensuring the proper use of financial resources according to established procedures.
This is an exciting role that will ask the successful post-holder to
oversee various day-to-day office operations, perform ad-hoc project and
finance administration tasks and own accountability for ensuring compliance
with clients, OPM and statutory requirements.
Key responsibilities include but are not limited to financial management,
office administration and project administration.
What
will I be doing day-to-day?
Financial Management:
- Ensuring
payments are made on a timely basis in compliance with OPM’s policies and
procedures and local legal requirements. This includes understanding and
applying all taxes in compliance with local legislation
- Preparing
and submitting local statutory accounts in compliance with local legal
requirements.
- Preparing
and submitting local tax returns in compliance with local legal
requirements
- Preparing/reviewing
payroll calculations
- Accurately
recording all financial transactions and uploading data to OPM UK
financial system (SUN) in accordance with month end and year end
timetables.
- Ensuring
the accuracy of all financial balances and that they are supported by
appropriate documentation
- Managing
local cash flow requirements in accordance with OPM’s policies and
procedures
- Retaining
financial records in accordance with local legislation and OPM’s document
retention policy
- Coordinate
with internal Finance Controller and external auditors on corporate and
project audits.
- Coordination
with Bank for operational requirements and managing online banking
procedures and be an Agent on the office bank accounts.
- To manage
any other finance process and/or systems as reasonably requested by the
line manager.
Office Administration:
- Support
daily office procedures such as ensuring that office safety and security
measures are adhered to.
- Ensure OPM
and relevant regulations are adhered to in all procurements of goods and
services.
- Manage and
monitor all procured assets to ensure proper inventory and physical
management of assets;
- Routinely
place orders to replenish office supplies;
- Manage the
filing, storage and security of documents;
- Monitor
property leases, relevant insurances, telephone and internet services and
utilities to ensure timely payment;
- Act as
OPM’s local contact for security and ensure the application of security
standard operating procedures and compliance with OPM’s security and duty
of care requirements
Project Administration:
- Set up new
suppliers in line with Legal Dept processes
- Preparation
of draft subcontracts and subcontract amendments under the direction of
the (Assistant) Project Manager
- Maintaining
a subcontract tracker
- Providing
logistical support for projects including; arranging flights,
accommodation, visa applications, work permits, work permits in accordance
with HR procedures and processes,
- Checking
and processing staff claims, advances, expenses, and external invoices
- Assisting
the (assistant) project manager with forecasting, managing budget, and
‘budgeting as required
Essential
educational qualifications, relevant experience, and requested skills.
- The right
to work in Kenya and the ability to be based in Kenya at the time of
applying
- An
undergraduate (Bachelors) degree in Accounting, Finance, Public or
Business Administration, or related field OR university degree in another
field combined with a professional qualification in accounting or finance
(CPA/CIA or equivalent).
- Demonstrable
and proven work experience (more than 5 years would be an advantage) as an
Administrative and Finance Officer or similar role
- Experience
with office management software such as MS Office (MS Excel and MS Word,
specifically)
- Strong
organization skills with a problem-solving attitude
- Solid
knowledge of office procedures
- Attention
to detail
- Good
written and verbal communication skills and good working knowledge of
English
How to
Apply
If you meet the
essential skills and requirements above, we would really like to hear from you.
Please apply via the portal on the Oxford Policy Management website by the
closing date specified but we do encourage early applications if possible.
Applications will be reviewed on a rolling basis.
Website to apply: https://www.opml.co.uk/work-with-us/careers