Position: Senior Finance Officer – Accounting & Treasury
Location: Nairobi
Job description
The Senior Finance Officer has overall responsibility for supporting the finance functions for the IRC Nairobi Office. The Senior Finance Officer responsibilities include internal control, accounting data base management, reconciliation and verification of payment, staff training, and management and treasury and cash management functions.
Responsibilities
Cash/Bank
– Management
- Support in processing of bank
and cash transactions.
- Review payment vouchers to
ensure completeness and accuracy of documentation.
- Perform weekly cash count and
ensure that documentary evidence is duly approved.
- Review multi-currency cashbooks
as well as cash and bank reconciliation monthly.
- Facilitate the field office on
cash needs and related issues.
Internal
Control
- Ensures that all policies and
procedures are following IRC and funding source policies, procedures, and
requirements.
- As required establishes finance
and supporting function policies, systems, and procedures, and directs or
performs their development, documentation, and implementation.
- Manages the finance staff
activities and schedules to meet the financial reporting requirements and
deadlines as per IRC and donors’ policies.
- Closely monitors all financial
activities and keeps the Finance Manger advised on all situations which
have the potential for a negative impact on internal controls or financial
performance.
- Maintains current knowledge of
local government requirements related to financial matters and ensures
compliance with tax regulations and other legal requirements.
Payment Processing and Payroll.
- Review payments to the set
limit ensuring completeness and adherence to procurement procedures and
minimum documentation.
- Supervisor to ensure payments
are properly recorded on the tracking sheet.
- Ensure timely processing of
payments to vendors and beneficiaries.
- Represent finance during tender
committees.
- Support field offices with
Incentive payroll review and approval
- Review national payroll to
ensure accuracy of the data and tax compliance.
Treasury
and Cash Flow Management
- Coordinate bank related
instructions including user additions and deletion as well as Supervises
all bank account activities including negotiation of fees, interest, and
currency exchange rates.
- In compliance with IRC policy
establishes country policies regarding cash holding limits, cash movements
and foreign currency holdings.
- Oversees the timely
preparation, review and approval of all monthly bank account and cash
reconciliations.
- Supervises the preparation of
Cash Transfer Requests to New York and ensures that appropriate balances
are maintained to facilitate grant implementation.
- Ensures the development and
implementation of a plan to minimize the country’s foreign exchange
exposure to currency gains and losses.
- Supervises the collection of
contractual and other receivables.
Document
Management
- Review internal system of
record retention to ensure compliance with IRC policy and the local laws.
- Ensure maintenance of uniform
standards for documentation, including forms, support documents etc.
- Ensure sufficient procedures
for retention of documents, proper and systematic filing for ease of
access.
- Control access to financial
records to authorized staff only.
Month
End Close-out
- Coordinate the monthly
close-out process.
- Review monthly field financial
report against the original documentation before posting the same on SUN
system.
- Review adjustment Journals to
ensure accurateness before posting on SUN.
- Review monthly balance sheet
reconciliation and follow-up on the outstanding items.
Staff
Training
- Assist the Finance Manager in
developing and conducting regular training sessions on accounting
procedures, procurement procedures and donor regulations.
Key
Result Areas
Strengthen
and maintain the integrity of finance systems, ensuring smooth financial
operations for supporting program work, updating and generating timely
financial information to the management, donors, partners and other organizational
levels.
Qualifications
- A bachelor’s degree in
Accounting, Business Administration, Commerce or Finance with a recognized
professional certificate in accounting such as CPA, or ACCA.
- Not less than 2 years’
Experience within Finance Department of an international organization.
Experience in the humanitarian sector will be an added advantage
- Extensive experience in working
with computerized accounting systems, standard spreadsheet and database
programs is an asset.
Required
Experience & Competencies:
- Good written and verbal skills
in the English language.
- Must be able to function
effectively in a complex work environment and to set appropriate
priorities and deal effectively with numerous simultaneous requirements
- Ability to carry out
responsibilities independently with minimal technical support from within
the program organization.
- Must be a patient and good
communicator who can function in an organizational environment involving a
diversity of cultures, languages, and personal interests and agendas.
- Good at role of facilitator and
team player in solving problems.
- Committed to staff training and
development
How to apply
