Role title: Senior Assistant Office Administrator
GRADE: Grade 9/10 – (1 Position) MksU/SEC/01/21
Location: Machakos
Qualifications
- i) Bachelor’s Degree/ Higher Diploma in a relevant
field
- ii) Must have the following professional
qualifications from KNEC; Diploma in Secretarial Studies OR Business
English III, Commerce II, Secretarial Duties II, Office Practice II,
Office Management III, Shorthand III (100 wpm)/Audio Typewriting,
Typewriting III (50 Wpm) Document Processing III.
- iii) Six (6) years relevant working experience,
three (3) at the level of Assistant Office Administrator I, Grade
7/8 or equivalent.
- iv) Must have served in an Executive Office for at
least three (3) years. v) Must be proficient in both verbal and written
communication. vi) Must possess excellent interpersonal skills.
- vii) Must be able to multi-task and prioritize
tasks.
- viii) Should work under minimal supervision.
- ix) Should be able to work under pressure and for
long hours.
Responsibilities
- a) Receive telephone calls, memos and other forms
of communication on behalf of the office on a daily basis so as to
disseminate the same to the respective recipients and perform all
public relations duties.
- b) Receive office guests on a regular basis so as
to respond to their queries or offer necessary directions such as booking
appointments with both internal and external customers.
- c) Type assigned documents on a regular basis for
use in current operations and future references.
- d) Respond to regular information and/or retrieve
requests in the office. e) Maintain and regularly update records on office
inventory.
- f) Draft regular official correspondence and
respond to external enquiries so as to facilitate information
flow.
- g) Ensure proper archiving and security of
documents in the office for use in future decision making.
- h) Maintain and regularly update the CEO’s
itinerary.
- i) Ensure proper utilization of the assigned
office float for use in availing basic services and purchase of
basic office support materials.
How to apply
Ten (10) copies of applications should be submitted together with
an updated Curriculum Vitae giving details of the applicant; age, marital
status, academic and professional qualification, working experience,
present post and salary, telephone contact, email address, names and
referees plus copies of the certificates and testimonials. The reference
number of the position applied should be clearly indicated. All
applications be addressed to;
The Deputy Vice-Chancellor
Administration, Planning and
Finance
Machakos University
- O. BOX 136 – 90100
MACHAKOS
So as to reach not later than Monday 14th June,
2021. Any canvassing will lead to automatic
disqualification.
Applicants are advised to contact their referees and request them
to send their letters of reference to the above address. The referees
should write and send their recommendations, under sealed envelopes before the
advert deadline. A soft copy (one running pdf file) of the
applicant must also be sent by e-mail to dvcapf@mksu.ac.ke
KINDLY NOTE THAT IT IS A MUST FOR STAFF TO
TYPE IN THE REQUIRED INFORMATION IN THE JOB APPLICATION FORM AVAILABLE ON
THE UNIVERSITY WEBSITE, PRINT, SIGN AND ATTACH TO THE APPLICATION.
N/B: Only short-listed candidates will
be contacted. Machakos University is an equal opportunity employer and
therefore applicants of either gender or persons living with disability or from
marginalized areas are encouraged to apply.
