Role title: Assistant Office Administrator I
GRADE: Grade 7/8 (3
position) – MksU/SEC/02/21
Location: Machakos
Qualifications
- Diploma in Secretarial Studies OR Business English
III, Commerce II, Office Practice II, Secretarial Duties II, Office
Management III, Shorthand II(80 wpm) or Audio-Typewriting III and
Typewriting III 50 Wpm all from KNEC
- Six (6) years relevant working experience at Grade
5/6 or equivalent. iii. Must be proficient in Microsoft Office
Responsibilities
- a) Receive telephone calls, from clients within
and without the University. b) Engage in information retrieval within the
office based on information need on a regular basis so as to provide
the same for current decision making. c) Provide conducive working
environment within the Office. d) Handle documents and files and provide
storage and custody in a systematic manner.
- e) Maintain and regularly update the office
diary.
- f) Manage office inventory to ensure constant
adequate supply and utilization of the same.
- g) Any other duties that may be assigned from time
to time.
How to apply
Ten (10) copies of
applications should be submitted together with an updated Curriculum
Vitae giving details of the applicant; age, marital status, academic and
professional qualification, working experience, present post and salary,
telephone contact, email address, names and referees plus copies of the
certificates and testimonials. The reference number of the position applied
should be clearly indicated. All applications be addressed to;
The Deputy
Vice-Chancellor
Administration, Planning
and Finance
Machakos
University
- O. BOX 136 – 90100
MACHAKOS
So as to reach not later
than Monday 14th June, 2021. Any canvassing will lead
to automatic disqualification.
Applicants are advised
to contact their referees and request them to send their letters of
reference to the above address. The referees should write and send their
recommendations, under sealed envelopes before the advert deadline. A
soft copy (one running pdf file) of the applicant must also
be sent by e-mail to dvcapf@mksu.ac.ke
KINDLY NOTE THAT IT IS A
MUST FOR STAFF TO TYPE IN THE REQUIRED INFORMATION IN THE JOB APPLICATION
FORM AVAILABLE ON THE UNIVERSITY WEBSITE, PRINT, SIGN AND ATTACH TO THE
APPLICATION.
N/B: Only
short-listed candidates will be contacted. Machakos University is an equal
opportunity employer and therefore applicants of either gender or persons
living with disability or from marginalized areas are encouraged to apply.