KEY ROLES AND RESPONSIBILITIES
Ø Receiving
orders for salesmen within the region as well as the distributors through the
RSM, and in liaison with Credit Control authorize the release of the said
orders after checking their credit worthy, and thereafter printing their
invoices.
Ø When
dispatching to the market, follow the FIFO (first in first out) principle
unless otherwise advised by (QA) Quality assurance Dept.
Ø Reconcile the direct salesmen both for cash and stocks, and ensure no accumulation in the account.
Ø Ensure
physical stocks are accounted with zero stock loss in the depot by maintaining
stock dashboard and updating the Syspro system to reflect correct stock status
in the depot.
Ø Returns
management-vetting of returns in the depot and recommending for disposals to
the RSM.
Ø Confirm
payments made by salesmen from the printed bank statements.
Ø Ensure that
payments are properly allocated and posted into the correct accounts as and
when paid.
Ø Verify accuracy
of invoices before posting to the relevant accounts.
Ø Petty cash
payment and balance management in the depot. Ensure no losses.
Ø Verification
of all incoming milk supply contracts forms before remitting them to the head
office for account creation in the system.
Ø Reporting
to the SCM on weekly and monthly basis the activities in the depot.
Ø Preparing
the statements and dispatching them to various customers as and when their
credit period is due/required.
Ø Verifications
of the yellow copies key accounts/supermarkets as and when they are collected
by the area representative/Salesman.
Ø Fueling and
maintaining mileage records for all trucks within the region.
Ø Always
furnishing the RSM with the updated ageing customers’ debts within the region
for payment follow up purposes.
Ø Maintaining
cleanliness, orderliness in the Depot store and offices
Ø Manage all
staff in the Depot as well as having authority over the route drivers and
salesmen.
Ø Any other
assignment as may be guided and directed by the s/RSM from time to time.
Qualifications
Ø Diploma in
Sales and Marketing or Accounting. A strong background in sales accounting
background and data analysis and accurately interpretation would be a definite
advantage.
Ø Possession
of a professional Accounting qualification.
Ø Computer
literate with strong competence in MS office package to include Excel, access
and power point.
Ø Experience
with the accounting packages to include QuickBooks, Sage, pastel & ERP
Ø Effective
and impactful communication, sales negotiation, problem solving and
presentation skills.
Ø Must have
minimum 3 years’ experience in warehouse management/inventory management
How To Apply
If you are up to the
challenge, possess the necessary qualification and experience, please send your
CV only quoting the job title on the email subject “Depot Assistant” to vacancies@jantakenya.com by 24th April
2021.