Applications are invited from suitable qualified candidates to fill the following vacant positions at the National Police Service Commission Counselling Unit:
OFFICE ADMINISTRATIVE
ASSISTANT II-NPSC SCALE 2-TWO (2) POSITIONS-V/NO.15/2021
Gross Salary
Scale:
Kshs. 70,000-98,000 pm
Leave
allowance: As existing in the
Commission
Annual
Leave: 30 working days per
financial year
Medical Cover: As existing in the Commission
Terms of
Service: Permanent and
Pensionable
Duties and Responsibilities
- Implements administrative services policies and
procedures as outlined in the guiding regulations;
- Undertakes proper filing of records such as
official reports, incoming mail, meeting minutes and interdepartmental
correspondences;
- Maintains an inventory of office equipment and
supplies for respective offices;
- Implements communication protocols;
- Report and speech writing;
- Operates office equipment;
- Prepares responses to routine correspondence;
- Handles logistics for meetings, workshops,
seminars;
- Maintains database of organizations addresses and
telephones;
- Maintains security,
integrity and confidentiality
of office data and information;
- Manages office protocols and etiquette and acts as
the link between executive offices for both internal and external
visitors;
- Receives and screens incoming mails and
correspondences;
- Keeps records of correspondences Maintains file
movement registers; Circulates agendas and reports for different committee
meetings;
- Takes notes during meetings;
- Circulating approved minutes, memos, letters and
circulars;
- Answers and makes phone calls;
- Attends to visitors/ clients;
- Handles customer inquiries and complaints;
- Dispatches mail and other office correspondences;
- Manages office sundry;
- Taking dictation in shorthand and transcription;
- Maintains office
Qualifications
For appointment to this
position, one must have:
- Diploma in the following fields; Secretarial
Studies and Office Management, Social Science from a recognized
institution
- Kenya Certificate of Secondary Education (KCSE)
mean grade C- (minus) or its equivalent
- Business Education Single and Group Certificates
(BES & GC) from the Kenya National Examination Council in the
following subjects: – Typewriting III (50 w.p.m.) / Computerized document
processing III; Business English III/Communications II; Commerce II;
Office Practice II; Office Management III/ Office Administration and
Management III; Secretarial Duties II; Shorthand III (100 p.m);
- Member of a relevant Professional body;
- Proficiency in Computer applications
- Meet the requirements of Chapter Six of the
Constitution of Kenya
How to Apply
Interested and qualified
persons are requested to make their applications ONLINE through jobs
portal: http://www.psckjobs.go.ke/NPSC.Jobs.aspx.
Please NOTE:
- Applicants should provide all details requested in
the advertisement. It is an offence to include incorrect information in
the application. Details of academic and professional certificates not
obtained by the closure of the advert should not be included
- Only shortlisted and successful candidates will be
contacted
- Canvassing in any form will lead to automatic
disqualification
- Shortlisted candidates for the positions of Manager would be required to satisfy
the requirement of Chapter Six (6) of the Constitution of Kenya 2010 by
submitting a HELB Clearance Certificate, Tax compliance from KRA,
Clearance from EACC and Police Clearance
- The National Police Service Commission is
committed to availing equal employment opportunities to all People with
disabilities, the marginalized and the minorities are encouraged to apply.
- Shortlisted candidates shall be required to
produce originals of their certificates
- National Identity Card, academic and professional
certificates and transcripts during interviews.
Applications should be
addressed to:
The CS/ Chief Executive
Officer
National Police Service
Commission SkyPark Building, Westlands
P.O. Box 47363-00100 NAIROBI