Job Title: Commercial Administrator
Recruiter: Stratostaff East
Africa
Location: Nairobi, Kenya
Available: Immediately
Category: Experienced
Offer: Negotiable
Profile Introduction: Our client is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive.
They are organized around a global exchange of knowledge through
which each business shares and accesses the same technology, markets, structure
and intellect. Each invention further fuels innovation and application across
our industrial sectors.
With people, services, technology and scale, they deliver better
outcomes for customers by speaking the language of industry.
Qualifications /
Requirements
·
Bachelor’s degree in a business field with 3 -4 years working
experience in commercial field
·
Ability to multitask and Resourceful
·
Ability to exercise independent judgment consistent with
department guidelines.
·
Previous experience using independent thought processes to plan
ahead, process information, maintain workflow and anticipate future needs of
the team.
·
Strong organizational skills with high attention to detail.
·
Ability to quickly identify and prioritize issues, create
solutions and meet deadlines.
·
Team player with strong interpersonal skills, capable of working
within a globally diverse team across different time zones.
·
Knowledge of general office management and current
computer/office communications technologies; expert in PowerPoint, Word, Excel
and Outlook
·
Self-Starter, proactive, able to work independently with minimal
direction, able to maintain confidentiality and handle matters discreetly
·
Ability to develop PowerPoint presentations and other graphic
presentations
·
Excellent verbal and written communication and Fluent in
English.
·
Ability to effectively interact and communicate with senior
level management and corporate contacts with high level of telephone and
customer care skills.
·
Ability to work under pressure against tight deadlines, getting
work right first time.
·
Effective time management and organizational skills; able to
balance multiple priorities with the ability to work with accuracy and minimum
of supervision.
·
Effectively problem solve and resolve a variety of issues and
topics within the job scope
·
Excellent interpersonal, verbal and written communications
skills including strong grammatical skills
Job Specification
·
Providing administrative support to clients through effectively
maintaining and coordinating calendars, scheduling appointments and meetings,
handling various purchases and making AP invoice arrangements.
·
Schedule, plan and organize all logistical details for in-house
and off-site meetings, training and events.
·
Develop PowerPoint presentations and other graphic presentations
for the business.
·
Proactively support internal customer by independently handling
all assigned administrative duties and taking direction from and balancing the
needs of multiple staff members.
·
Support on the Bid/No process & activities.
·
Support on tender preparation activities.
·
Provide support to track and record Tender and RFP opportunities
and publications/bulletins/Gazettes etc
·
Maintain Tenders Quality Copy in GE support central / GE Box
·
Maintain filing and records management systems and other office
flow procedures which may be confidential as well as maintain proper filing of
all records generated and need hard copies
·
Coordinate delivery of tender documents with commercial &
sales team
·
Update Win Loss for Tenders and leverage SFDC to load data from
official sites with results
·
Ensures that commercial tools are updated regularly by the LCT
commercial team
·
Support on MCT QMI’s, capturing notes on open & pending
actions & communicate to relevant teams.
·
Provide support across internal teams in areas such as logistics
support, invoice generation when needed.
·
Responsible for the local sales administrative functions which
includes following an individual work plan to meet the day-to-day, short and
long-term objectives surrounding the local sales order processes.
·
Work to resolve issues through immediate action or short-term
planning for complexities that surrounds the local order management process.
·
Provides the business support request as required by the team.
·
Prepares internal workflows as deemed necessary to support the
team in order booking etc.
How to Apply
If you are qualified and up to the challenge send your Resume
and Cover Letter to vacancies@stratostaff.co.ke by 14th March 2021.
Please note that only qualified candidates will be contacted.
Stratostaff is an Equal Opportunity Employer.
