ACCOUNTS PAYABLE ASSISTANT Ref No. ACPA/01/2021
Overall Purpose
Manage the payables
processes for The Karen Hospital and verify, capture and process all
expenditure elements and ensure accuracy, validity and completeness of company
liabilities/claims and payments. Also ensure correct accounting.
Key responsibilities:
- Receive
and verify/validate all incoming invoices to the Hospital ensuring they
are accurately and completely processed by the Inventory accountant.
- Completing
the expenditure process by validating invoices to the relevant Ledger
accounts.
- Post
invoices relating to overheads and other services rendered to the hospital
in the System.
- Posting
of utilities bills and other expenses to the Navision system e.g.
telephone bills, water
bills, internet
services, electricity bills & all other outsourced services to the
hospital.
- Verifying
and matching creditor’s invoices with LPO’s, goods received notes and
Credit notes.
- Responding
to creditors queries on payments dues and statements.
- Processing
payment vouchers and ensuring they are adequately supported.
- Processing
supplier payments as per creditor’s weekly payment plan or when they fall
due in order to sustain and maintain flow of goods and services for the
smooth running of Hospital operations.
- Maintaining
the creditors filing system including the invoices, credit notes,
creditors’ statements and payments vouchers files
- Generating
of monthly creditors ageing analysis and reconciling creditor’s statement
on monthly basis with creditor’s ledger accounts.
- Posting
cheques, telegraphic transfers and any other form of payment to the
relevant creditor’s accounts or directly expensing to correct General
Ledger accounts.
- Preparing
& paying all statutory deduction on timely basis.i.e. P.A.Y.E, NHIF,
NSSF, HELB & withholding tax and vat for the consultancy services
offered to the hospital.
- Monthly
reporting on accounts payable performance in the finance meeting.
- Performing
any other duties assigned from time to time by the management
Qualifications
- At
least CPA /ACCA Part 2 and 2 Years experience
- Business
related degree and at least CPA/ACCA Part 1 and 2 years of relevant
experience.
- Experience
in computerized financial accounting systems.
- Must
be computer literate with excellent working knowledge of word processing,
spreadsheets, and accounting software.
- Good
analytical skills, negotiation and interpersonal skills
- Highly
presentable, hardworking and committed
- Pleasant
and positive attitude
- Self-driven
and result oriented with ability to meet targets
- Excellent
communication skills at all levels
- Good
keyboard skills and competence of Word, Excel and Outlook are required
- High
standard of numeracy, accuracy with attention to detail
- A
team player with a flexible approach and a willingness to learn
- Outgoing
and confident personality who is able to operate at all levels
- A
self-starter who is pro-active and can set and achieve goals
- Strong
organizational & time management skills
- Ability
to recognize potential risks to the Hospital that should be escalated
- Demonstrate
knowledge of applicable statutory frameworks.
- Knowledge
of relevant legislation, regulations and procedures
How to Apply
send your detailed CV to us on email to: recruitment@karenhospital.org quoting
the reference number.
Deadline for submission
is 10th March 2021
