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Office Manager Job in Nairobi

Vacant Position: Office Manager

Location: Nairobi

Industry: Food and Beverage (Juice and snacks )

Duties and key responsibilities:

·         Act as the point of contact among executives, employees, clients, and other external partners

·         To Handle / Check all purchase Invoices are correctly billed to us & that we have fully recovered all its costs / charges. Verify / Approve these Invoices.

·         Checking and Approval of all outgoing Draft Invoices to any Clients. Also to approve all such final Invoices for all Clients and to ensure all its attached documents are correct & as per its requirements & per what is stated in Invoices

·         Attend all Executive meetings as desired and to identify and record all action items, for follow-up and necessary action.

·         Acquire and retain in digital format all the required documents, for timely retrieval of all digital resources required for Committee operations.

·         Performs additional duties when required, including drafting brochures and organizing the filing system.

·         Assists with setting meetings and organizing events when needed.

·         Conducting consumer research, competitive landscape scoping, as well as discussing with Brand Companies, and utilizing industry journals to inform the planning process for the assigned brand portfolio.

Qualifications:

·         Business Administration, Marketing, or similar business degree

·         Must have 5 years’ experience in FMCG i.e., beverages specifically juicy and snacks products and experience in logistics between departments.

·         Knowledge and understanding of customs legislation, tariffs, import/export documentation, customs clearance, bond management and customs declaration

·         Knowledge of procurement and supply chain management

·         With an ability to follow up and handle all office administration and sales reports.

·         Proficiency in MS PowerPoint, Word and Excel

·         Strong office management skills

·         Excellent verbal and written communication skills

·         Excellent planning and organizing skills and the ability to meet deadlines.

·         Excellent interpersonal skills and ability to manage and make best use of relationships at various levels.

·         Female candidates are encouraged to apply.

·         Preferably have a car.

·         Flexible to move and travel within the region as the business dictates.

To apply, send your CV only to applications@flexi-personnel.com on or before 5th March 2021.

Clearly indicate the exact position (OFFICE MANAGER) applied for and your minimum salary expectation on the subject line.

NB: Flexi Personnel does not charge candidates for job placements.

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