Closing date: February 22, 2021
Organisation
Overview;
The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science, technology and innovation. It has a tripartite mandate of pursuing excellence by recognizing scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key Science, Technology and Innovation (STI) programmes that impact on developmental challenges through the new agenda setting and funding platform, the Alliance for Accelerating Excellence in Science in Africa (AESA).
Position
Overview.
The Finance Intern has overall responsibility of providing timely and
efficient accounting and financial support service to the AAS Finance office.
The position reports to the Finance Officer.**
Specific
Responsibilities:
Invoicing
- Analyse
ground transfer documents for invoicing to make sure that they meet the
requirements.**
- Prepare
invoices.**
- Ensure
that invoices are prepared on a timely basis.**
Filling
· Ensure that files are well labelled and that all documents pertaining to
a certain are sequentially filed.**
· Keep track and safeguard documents to ensure that documents do not get
misplaced and a signing Book is kept keeping track who has the document from
Accounts office.**
· Retrieve documents for audit purposes and when need be from the files.**
Fixed
Assets
· Confirm tagging of assets is done timely and accurately.**
· Support with periodic Asset verification through in the different offices
to ascertain their actual existence and condition.**
· Tracking of assets to ensure they are in good shape and any additions or
disposals are reported to the FA.
VAT
- Tracking
of invoices that require VAT refund.
- Making
copies of invoices for VAT refund
- Following
up with vendors to collect VAT refunds
Audit
- Retrieval
and analysis of documents for audit, to ensure they comply.
- Provide
direct support in the external financial audit process, especially in
furnishing of required information to audit questions that may arise.
- Proper
filling and labelling of documents after an audit to ensure all documents
are well filled and available in the future.
- Any other
duty that may be assigned on ad-hoc basis.
Key
Qualifications:
· Bachelor of Commerce degree in accounting or related discipline; and/or
ACCA /CPA certifications.**
· Minimum of 1 years’ work experience in the field of accounting**
· Knowledge of non-profit organization accounting regulations an
advantage**
· Computer proficiency and familiarity with a range of software
applications including MS Excel, MS Word, and other accounting packages**
· Knowledge of MS Dynamics Serenics Navigator or Ms Navision an added
advantage**
Criteria
for Success
· Excellent written and oral communication skills**
· Strong organizational skills and ability to work under pressure**
· Strong analytical and problem-solving skills including a strong
accounting background**
· Strong interpersonal skills, courtesy, tact, patience and team
orientation**
· Commitment to accuracy and attention to details**
· Ability to multi-task and to prioritize work amidst competing demands**
· Commitment to AAS’s mission and core values**
How to
Apply
All Applicants must
submit a curriculum vitae, and a cover letter submitted by email to recruitment@aasciences.africa with the Position and Vacancy Number
as the Subject no later than 22nd February 2021 . Only shortlisted
candidates will be contacted.