KENYA MEDICAL RESEARCH INSTITUTE
VACANCY ANNOUNCEMENT
Vacancy: CGHR /181/02/21
Project Description: The Kenya Medical Research
Institute (KEMRI), Liverpool School of Tropical Medicine (LSTM) and the Centers
for Disease Control and Prevention (CDC) will be conducting a large
community-based study of Attractive Targeted Sugar Bait (ATSB) aimed at
reducing malaria transmission in western Kenya.
The 3-year project is part of a larger international ATSB consortium involving three countries in Africa, and international partners in the UK and USA.
The project has an exciting opportunity for an administrative
assistant as follows:
POSITION: Administrative Assistant
(1 Position)
J/G KMR 8
Reports to: Study PI
LOCATION: Kisumu
MINIMUM REQUIREMENTS
·
Diploma in Business Administration or equivalent qualification
from a recognized institution.
·
Knowledge of administrative, budgetary, financial, and human
resources policies and procedures.
·
High level of proficiency in computer applications.
Key Skills and Competencies
·
Strong communication and reporting skills
·
Good interpersonal, decision making and analytical skills.
·
Team player
·
Excellent personnel and financial management skills
·
Strong organizational, office and time management skills
·
Ability to multi-task and take initiatives with minimal
supervision.
Major Duties and Responsibilities
·
Work with finance on activities related to budgets for new
funding, project/project preparation and submissions, progress reports,
developing and planning budgets for each project strategic area and assists in
forecasting future resource needs.
·
Track expenditure and prepare timely reports for submission to
Project Manager, PIs, Partners and Donors
·
Review financial and administrative vouchers and monitor MPESA
payments.
·
Recommend approvals of project operating invoices and vouchers
for payment.
·
Liaise with finance to ensure funds are available before
processing LPOs and with relevant departments to ensure Request for Purchases
is completed for timely procurement and delivery of project supplies.
·
Maintain an inventory register and conduct unannounced
inventories inspection to ensure all assets are available and maintained per
schedule.
·
Manage office transport, track vehicle and motorbike expenses
and highlight concerns
·
Liaise with Human Resource on hiring and orientation of project
staff.
·
Manage timesheet tracker per project and maintain leave
schedules.
·
Coordinate archiving of office records.
·
Coordinate project meetings and take minutes.
·
Facilitate processing of project staff travel requisitions.
·
Coordinate clearance of visitors to the branch and liaise with
relevant departments for clearance, work permits, hotel reservations, ground
transportation and office space.
·
Prepare welcome packets for visiting scientists.
·
Generate reports on project expenditure
·
Any other related duties as may be assigned from time to time by
the immediate supervisor
Terms of Employment: Contract for 1 year, renewable as
per KEMRI scheme of service with a probation period in the first 3 months.
Applications should include the following:
·
Letter of Application (indicate vacancy number)
·
Current Curriculum Vitae with telephone number and e-mail
address.
·
Letters of reference from your referees.
·
Copies of Certificates and transcripts
How to Apply
Apply to Deputy Director, CGHR, PO Box 1578-40100, Kisumu not
later than March 3, 2021.
Submit your application including documents via Email address
cghr@kemri.org
KEMRI IS AN EQUAL OPPORTUNITY EMPLOYER; WOMEN AND DISABLED
PERSONS ARE ENCOURAGED TO APPLY.
KEMRI DOES NOT CHARGE A FEE AT ANY STAGE OF ITS SELECTION
PROCESS INCLUDING APPLICATION, INTERVIEW MEETING AND PROCESSING OF OFFER
LETTER.
IF ASKED FOR A FEE, REPORT SUCH REQUEST IMMEDIATELY TO RELEVANT
AUTHORITY
Only short-listed candidates will be contacted