Position: Accounts Payables Accountant
Reporting line: Finance Manager
Location: Nairobi, Kenya
Contract: Fulltime, 12 months fixed term contract
Job Description
Girl Effect’s global finance function is rapidly evolving to meet the changing needs of our dynamic organisation and of girls around the world. Over the coming months we are refreshing the way we work, ensuring that we have robust controls around all our key finance processes.
We are seeking a meticulous, conscientious, confident and
passionate person to join the Girl Effect Global Finance team, with colleagues
in offices in Kenya, Rwanda, Malawi, Ethiopia, Tanzania and India – and the UK
and US.
Reporting to the Finance Manager, you will be responsible for the
purchase ledger which will include managing the invoice process, including
making bank payments to UK and international suppliers. You will be responsible
for managing the supplier ledger which includes reconciling supplier statements
on a monthly basis. Furthermore, you will also be responsible for credit card
postings and reconciliations. In addition, you will be responsible for
maintaining the petty cash, processing invoices, expenses receipts and advances.
Qualifications
- Have at least two years’
experience working in a finance transactions role. Although being CPA (K)
qualified would be advantageous, we would also consider colleagues with
more extensive practical experience who are working towards such
qualifications. Ideal candidates will need to be familiar with core
accounting principles.
- Have experience working with
one or more accounting packages
- Have direct experience of
working in an accounts payable, accounts receivable or both functions
- Be confident in managing a
competing set of priorities and able to manage their own time effectively
- Be eager to work in a small,
high-functioning team working remotely with colleagues across the globe
- Be used to operating in a
dynamic, agile organisation
Responsibilities
Accounts Payable
- Receive and check all supplier
invoices against our bespoke contract management system to ensure supplier
invoices are in accordance to pricing agreements and flag any
discrepancies with managers and suppliers.
- Process all invoices into the
finance systems for payment in accordance with agreed timescales, ensuring
that invoices are coded correctly and appropriately authorised.
- Ensure the Accounts Payable
account is reconciled to the balance sheet and maintained correctly
- Run the transaction listing
report weekly and chase budget holders to ensure they approve any
outstanding invoices in time for the payment run.
- Receive, check and process
employee, director and external customer expenses and ensuring they are in
line with the Company’s expenses policy
- Liaise with and resolve
internal and external queries in a timely and well communicated manner
with suppliers, contractors and other third parties via telephone, email
and face to face in a highly proactive manner.
- Monthly preparation of top 10
supplier statement reconciliations and resolution of any issues that arise
as a result of the reconciliation including chasing missing invoices and
credit notes.
- Monthly review of Trade
Payables Reports and investigation and resolution of long standing
credit/debit balances and problematic transactions.
- Preparing and posting journals
where required.
Corporate Cards
- Reconciliation and processing
of corporate credit cards ensuring that digital bank statements are
received from the bank and sent to card holders and approvals are properly
documented
- Reconciliation and processing
of corporate travel agency invoices, ensuring that digital statements are
received from the supplier, verified along with receipts and uploaded into
the finance system.
Petty Cash
- Manage the petty cash process
on a daily basis ensuring that cash requests are actioned (when relevant)
- Ensuring petty cash is topped
up and an operational balance held (when relevant)
General
- Assisting the Finance Team with
month end activities in general to support an efficient and effective
close process
- Maintenance of our filing
system, ongoing filing and general office administration including
scanning, answering telephone calls, photocopying, compiling and
responding to emails and archiving
- Providing onboarding training
along with the Finance Manager to all new starters as it relates to Staff
Expenses, Credit Cards and Invoice processing.
- To ensure audit compliance and
take on a proactive approach to fully understand general ledger/accounting
processes and coding invoices in the finance system.
- Assisting the Finance team on
any ad hoc reports and analysis.
- Other duties that are deemed
necessary to support the business as and when required.
How to apply
Closing date for
applications: 11th February 2021