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Office Assistant Job in Nairobi

Vacant Position: Office Assistant

Location: Nairobi

Duties and key responsibilities:

·         Monitor guests and inform appropriate employee regarding guest requests for department.

·         Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.

·         Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.

·         Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.

·         Administer and distribute all magazines, newspapers and journals to appropriate staff or library.

·         Work with vendors to repair equipment, maintain building and perform HVAC adjustments or light replacements.

·         Performs clerical duties, including, but not limited to, type, photocopy, scan correspondence, meeting notes, and forms, mailing and filing correspondence, placing orders, and answering calls, edit documents for accuracy.

·         Maintain the Committee calendar for the Chairman and ensure it is adhered to.

·         Assists with setting meetings and organizing events when needed.

·         Performs additional duties when required, including drafting brochures and organizing the filing system.

·         Ensure neat and clean front office area maintain effective environment both employees and customers.

·         Maintain all office equipment’s such as copiers, fax machine and first aid kit to facilitate smooth office functioning.

·         Provide external and internal support to electrician, locksmith, janitor and maintain security.

Qualifications:

·         Over two-year total working experience.

·         Proficiency in Microsoft Office Programs.

·         Self-Driven.

·         Exceptional Communication Skills.

·         Attention to Details.

·         Professional Appearance.

·         Strong Problem-Solving Skills.

·         Excellent Organizational Skills.

·         Enthusiastic and Reliable.

How to Apply

To apply, send your CV only to applications@flexi-personnel.com.

Clearly indicate the exact position (OFFICE ASSISTANT) applied for and your minimum salary expectation on the subject line.

NB: Flexi Personnel does not charge candidates for job placements.

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