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Accountant Job in Nairobi

AFIDEP is looking to recruit qualified and experienced persons to fill the position of a Grants Accountant.

The successful candidate will be based at the Institute’s office in Nairobi, Kenya or Lilongwe Malawi.

About the position: To provide effective support to programmes implementation through management of programme funding and implementation systems and activities.

He/she will support pre-award financial proposal development efforts, set-up, and post-award management and monitoring of grants and contracts as well as project closure of project financial activities.

In addition, he/she will provide support to project teams on compliance to donor rules and regulations providing budgetary oversights on project activities.

He/she will be required to build greater capability of the institute in grants and sub-grants management that is aligned with the institute’s program and partnership approaches.

Main Responsibilities

A] Project development & Resources mobilisation

·         Support the translation of project proposal and plan into financial plan.

·         Support project development budgeting process

·         Provide best practice models and tools to ensure exhaustive project costing and full cost recovery

·         Establish and develop effective working relationships with project stakeholders and develop funding projections for outstanding proposals/concept notes.

·         Compute, prepare and submit the annual indirect cost rate. Negotiate the rate with the applicable donor as necessary.

·         The officer should ensure timely reporting, correct interpretation of budgets, etc to ensure the institute maintains good relationships with donors

B] Donor accounting

·         Coordinates the accounting functions related to sponsored programmes and other restricted accounts

·         Reconciliation of donor statements

·         Timely and accurate donor invoicing

·         Timely donor reporting

·         Management of donor accounts and statements

·         Monitor all budgeted programme expenditures and manage a system for regular monitoring of budget expenses and associated variations.

·         Ensure adequate resources availability for programme implementation.

C] Programmes accounts management

·         Projects budgeting

·         Projects accounts maintenance

·         Projects reporting. Ensure that financial reports for funders are submitted in a timely manner.

·         Monitoring of grant budgets, expenditures and forecasts of future needs

·         Support to projects managers on projects administration and financial management

·         Maintenance of projects financial management documentation

·         Oversee the collection and maintenance of records on the clients of the Institute for statistical purposes according to confidentiality/privacy policy of the organisation

D] Management of partners’ accounts

·         Partner statement reconciliation

·         Partners’ financial reports consolidation

·         Partners’ requests/claims verification and reconciliations before forwarding to for approvals

·         Maintenance of partners’ files and documentation

·         Establish and leverage partnerships with implementation consortia members and other stakeholders

E] Project audit facilitation

·         Plan project audits as per donor and AFIDEP guidelines

·         Support execution of the audit

·         Maintenance of audit files and schedules

·         Custody of programmes contractual and transaction documentation

F] Partners capacity building

·         Support partners in their financial management activities

·         Partners training and support

·         Regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements

·         Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following policy, guidelines, and all applicable regulations related to programs

KEY PERFORMANCE INDICATORS

·         Effective grant contracts administration

·         Up to date programme financial information

·         Proper and complete programmes documentation

·         Effective support to programme teams

·         Accurate and timely projects reports

·         Compliance with donor conditions

·         Complete cost recovery from programme activities

·         Effective overhead rate negotiations with donors

Qualifications and Requirements

·         The candidate should possess a minimum of Masters’ degree in Business Administration with a Finance or accounting first degree.

·         Holders of professional accounting/finance qualification will be preferred

·         Minimum of 5 years of relevant experience in international non-profit organisation

·         Demonstrated experience in supporting international development programme activities

·         Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.

·         Demonstrated experience in donor requirements of key donor organisations. Experience in using computerised accounting system.

·         Demonstrated skills in computerized accounting as well as MS office and internet;

·         Strong quantitative and analytical skills especially with long and many spreadsheets;

·         Critical thinking, with excellent writing and communication skills.

·         Additional official language such as French will be an added advantage.

·         Ability to work independently, take initiative, set priorities and see activities through to completion.

·         Meticulous and attentive to details with wide experience in management of budgets.

·         High integrity, hardworking and willing to go the extra-mile to meet deadlines.

·         Excellent interpersonal skills

Behavioural Competencies

·         Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with AFIDEP’s values and standards

·         Professionalism: Demonstrates ethics, standards and expertise in all areas of work; highly cautious with etiquette and well groomed

·         Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs

·         Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost effective style

·         Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals

·         Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate.

How to Apply

For Nairobi applicants please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to hr@afidep.org not later than 05 February 2021.

For Malawi applicants please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to malawi@afidep.org not later than 05 February 2021.

Applications should include the title of the position as the subject of the email.

Only shortlisted applicants will be contacted.

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