AFIDEP is looking to recruit qualified and experienced persons to fill the position of a Grants Accountant.
The successful candidate will be based at the Institute’s office
in Nairobi, Kenya or Lilongwe Malawi.
About the
position: To provide effective support to programmes implementation
through management of programme funding and implementation systems and
activities.
He/she will support pre-award financial proposal development efforts, set-up, and post-award management and monitoring of grants and contracts as well as project closure of project financial activities.
In addition, he/she will provide support to project teams on
compliance to donor rules and regulations providing budgetary oversights on
project activities.
He/she will be required to build greater capability of the
institute in grants and sub-grants management that is aligned with the
institute’s program and partnership approaches.
Main Responsibilities
A] Project development & Resources mobilisation
·
Support the translation of project proposal and plan into
financial plan.
·
Support project development budgeting process
·
Provide best practice models and tools to ensure exhaustive
project costing and full cost recovery
·
Establish and develop effective working relationships with
project stakeholders and develop funding projections for outstanding
proposals/concept notes.
·
Compute, prepare and submit the annual indirect cost rate.
Negotiate the rate with the applicable donor as necessary.
·
The officer should ensure timely reporting, correct
interpretation of budgets, etc to ensure the institute maintains good
relationships with donors
B] Donor accounting
·
Coordinates the accounting functions related to sponsored
programmes and other restricted accounts
·
Reconciliation of donor statements
·
Timely and accurate donor invoicing
·
Timely donor reporting
·
Management of donor accounts and statements
·
Monitor all budgeted programme expenditures and manage a system
for regular monitoring of budget expenses and associated variations.
·
Ensure adequate resources availability for programme
implementation.
C] Programmes accounts management
·
Projects budgeting
·
Projects accounts maintenance
·
Projects reporting. Ensure that financial reports for funders are
submitted in a timely manner.
·
Monitoring of grant budgets, expenditures and forecasts of
future needs
·
Support to projects managers on projects administration and
financial management
·
Maintenance of projects financial management documentation
·
Oversee the collection and maintenance of records on the clients
of the Institute for statistical purposes according to confidentiality/privacy
policy of the organisation
D] Management of partners’ accounts
·
Partner statement reconciliation
·
Partners’ financial reports consolidation
·
Partners’ requests/claims verification and reconciliations
before forwarding to for approvals
·
Maintenance of partners’ files and documentation
·
Establish and leverage partnerships with implementation
consortia members and other stakeholders
E] Project audit facilitation
·
Plan project audits as per donor and AFIDEP guidelines
·
Support execution of the audit
·
Maintenance of audit files and schedules
·
Custody of programmes contractual and transaction documentation
F] Partners capacity building
·
Support partners in their financial management activities
·
Partners training and support
·
Regular monitoring of sub-partner budgets and expenditure levels
ensuring compliance with contract agreements
·
Provide training & workshops to all grant stakeholders on
how to more efficiently and effectively manage their respective grants in
following policy, guidelines, and all applicable regulations related to
programs
KEY PERFORMANCE
INDICATORS
·
Effective grant contracts administration
·
Up to date programme financial information
·
Proper and complete programmes documentation
·
Effective support to programme teams
·
Accurate and timely projects reports
·
Compliance with donor conditions
·
Complete cost recovery from programme activities
·
Effective overhead rate negotiations with donors
Qualifications and
Requirements
·
The candidate should possess a minimum of Masters’ degree in
Business Administration with a Finance or accounting first degree.
·
Holders of professional accounting/finance qualification will be
preferred
·
Minimum of 5 years of relevant experience in international
non-profit organisation
·
Demonstrated experience in supporting international development
programme activities
·
Proven experience in management of grants and grants contracts,
working with and interpreting applicable donor rules and regulations.
·
Demonstrated experience in donor requirements of key donor
organisations. Experience in using computerised accounting system.
·
Demonstrated skills in computerized accounting as well as MS
office and internet;
·
Strong quantitative and analytical skills especially with long
and many spreadsheets;
·
Critical thinking, with excellent writing and communication
skills.
·
Additional official language such as French will be an added
advantage.
·
Ability to work independently, take initiative, set priorities
and see activities through to completion.
·
Meticulous and attentive to details with wide experience in
management of budgets.
·
High integrity, hardworking and willing to go the extra-mile to
meet deadlines.
·
Excellent interpersonal skills
Behavioural
Competencies
·
Integrity and Ethics: High integrity and ethical behavior in all
dealings and ensure that own behavior is consistent with AFIDEP’s values and
standards
·
Professionalism: Demonstrates ethics, standards and expertise in
all areas of work; highly cautious with etiquette and well groomed
·
Result oriented: Consistently meet set goals, focused and goal
oriented. Proactive and responsive to staff and stakeholder needs
·
Cost consciousness: Develop new and innovative ways manage
operations of the organization in a cost effective style
·
Team player/ Interpersonal relations: Establish and maintain
positive working relationships with others, both internally and externally to
achieve the goals
·
Confidentiality: Guarantee open communication and that
information is shared with prudence and ensure confidentiality as appropriate.
How to Apply
For Nairobi applicants please send a motivation letter
indicating your suitability to this position and a detailed CV which should
include three relevant referees to hr@afidep.org not later than 05 February
2021.
For Malawi applicants please send a motivation letter indicating
your suitability to this position and a detailed CV which should include three
relevant referees to malawi@afidep.org not later than 05 February 2021.
Applications should include the title of the position as the
subject of the email.
Only shortlisted applicants will be contacted.
