Closing date: December 16, 2020
Terms of Reference for Finance
& Administration Intern
Who we are
Terre des Hommes Netherlands (TdH-NL) prevents child exploitation in developing countries, rescues children from exploitative situations and ensures that these children can continue their development in a safe environment. Terre des Hommes is a rights based organisation. The United Nations Convention on the Rights of the Child (UNCRC) is the cornerstone of all our programmes.
What we do
Terre
des Hommes Netherlands focuses its long-term development work on (Worst Forms
of) Child Labour, Child Migration and Child Trafficking, (Commercial) Sexual
Exploitation of Children and Sexual and Reproductive Health and Rights of Children
(including Child Abuse and Child Marriage) and on Child Protection in
Humanitarian Crises. For each of these forms of child exploitation, Terre des
Hommes Netherlands develops and implements programmes, through local partner
organisations while at the same time, building and providing technical capacity
to partners in child protection, with a special focus on the TdH-NL’s thematic
areas. In East Africa, Terre des Hommes Netherlands works in Kenya, Uganda,
Tanzania and Ethiopia.
Our approach
Terre
des Hommes Netherlands addresses the above mentioned issues through five types
of interventions: prevention of the worst forms of child exploitation,
prosecution of those who perpetrate crimes against children, promotion of a
safe and conducive social/economic/legal context for children, provision of
services to ensure safe and enduring reintegration of child victims; and
partnership & participation to strengthen civil society in the promotion of
children’s rights and include meaningful participation of children.
Objective of the position
The
objectives of this position is to provide a learning environment for an
aspiring finance and accounting professional, while contributing to the
finance, administration and logistics function.
We
are looking for a bright hands-on Finance and administration Intern to be a key
member of the Finance team. The candidate in this role will gain a wide range
of knowledge and experience during the 6 months they will be with us, starting
from January 2021.
Position within the organisation
The
Finance and Administration Intern will be based in Nairobi and works with the
Country Team (CT) for Kenya, and receives hierarchical leadership from the
Finance and Administration Officer to whom he/she reports. He/she will, in
close collaboration and consultation with the country and regional team, advise
and act on the development, implementation and monitoring of the various
projects under the child protection programmes in Kenya. This will be done in
close collaboration with, and support to, the project partners in Kenya.
Main Duties and Responsibilities:
- Document and maintain complete and accurate
supporting information for all financial transactions.
- Assist in the maintenance of financial statements in
a timely and accurate manner.
- Assist in preparation of monthly and quarterly
financial reports for self and co implemented projects
- Assist in preparation and consolidation of the
budget forecasts for co implemented projects.
- Support in reconciling bank accounts for self
implemented projects
- Assisting in raising of payment vouchers for both
operations and projects expenses.
- Assist in review of cash request and imprest
declaration ensuring all documentation are complete and accurate as per
TdH-NL guidelines
- Assist in the procurement process of co implemented
projects and for Kenya country office.
- Filing of all supporting documents for
administration and projects and ensuring the filing system of the
organization is in order.
- Assist in project and country office logistics and
procurement i.e travel arrangements, purchases of goods and services
- Assist in office administration e.g filling, photo
copies, etc.
- Assist in preparing supporting information for
project audits.
- Performing any other duty as may be assigned by his
or her line manager
Knowledge, Skills and Experience
- Bachelor’s Degree in finance, economics, accounting
or any other relevant degree.
- Relevant professional qualification i.e. ACCA/CPA is
an added advantage.
- Knowledge of MS Excel/Google sheet is essential.
- Previous experience is an advantage but not required.
Competencies
A.
Driving for quality
Set
high demands to the quality of own work and that of others; constantly strive
for improvements.
Level
1: Applies the specified quality requirements within own work and repairs
mistakes.
B.
Planning & Organising
The
effective alignment of activities, time and resources to achieve objectives.
Level
1: Plans and organises own work in a logical way
C.
Care
Possessing
an eye for detail and doing things precisely as required.
Level
1: Has an eye for detail with regard to own work and that of others and in the
way work is completed.
D.
Customer Focus
Anticipates
and researches the expectations and requirements of the customer, connects with
these and delivers added value
Level
1: Discovers the customer’s issue and delivers a suitable solution**
Interested candidates should submit their CV and motivation letter
indicating expected monthly rate to recruitment.africa@tdh.nl by 16th December,
2020 5.00pm (EAT). Due to the urgency to fill this position, applications will
be reviewed on a rolling basis.
