The Role: Administration Assistant
Job Location: Nairobi
Job Description
The incumbent will
assist in the Administration department and in the day to day administration of
the office.
Responsibilities
- Work closely with the Administrative Coordinator
to ensure that outsourced administrative services are running
smoothly
- Ensure the office is cleaned well and on time
- Purchase office supplies and consumables on time
and maintain tracker/ inventory of utilization of supplies
- Facilitate staff travel arrangements and
accommodation where necessary
- Facilitate the smooth running of the meal and
transport programmes by preparing employee lists for utilization of the
services and being present during meal service and transport boarding
- Handle logistics for staff activities such as team
buildings and offsite meetings as required
- Regular checks of facility to report and document
any maintenance issues that may arise in a timely manner and ensure they
are handled upon approval
- Manage the office main reception including
handling all visitors, incoming and outgoing calls and parcels/ packages
- Work closely with the HR team to ensure all new
staff are on-boarded within set timelines
- Any other duties as may be assigned by supervisor
Qualifications
- Business Diploma or equivalent
- Minimum of 1 years’ practical experience in a
reputable organization.
- Excellent communication and interpersonal skills
- Good team player
- Good organizational and planning skills
- Working knowledge of MS Office application
How to Apply
Application Deadline is 18th
December 2020