Closing date: December 11, 2020
General Summary and Background
The purpose of the Afya Ugavi Activity under the USAID Global Health Supply Chain Program – Procurement and Supply Management project is to address the supply chain and health commodity systems strengthening needs of the family health, malaria and HIV∕ AIDS programs within Kenya. This will be directed through technical assistance (TA) at both national and county level. The task order will support the Ministry of Health (MOH) Department of Family Health (DFH), National Malaria Control Program (NMCP), and the National AIDS and STI Control Program (NASCOP).
Principal Duties and
Responsibilities (Essential Functions)
• Review and make
payments and ensure that all supporting documentation and approvals are
accurate
• Enter all accounting transactions into the accounting software (Abacus) and
ensure proper coding
• Prepare monthly payroll and ensure support documents (Timesheets, leave forms
and contract modifications) are properly completed and fully approved. Issue
staff with monthly pay slips and annual returns for P9.
• Ensure statutory deductions are withheld and submitted to the relevant
authorities on a timely basis. Serve as the primary point of contact with the
home office Field Accounting & Compliance Team (FACT) representative.
• Prepare coding sheets before submission to Senior Accountant for review and
Chief of Party for approval
• Support the Senior Accountant and Finance/Accounts Specialist in
subcontractor management by reviewing and monitoring monthly subcontractor
invoices.
• Facilitate provision of information and documentation during audits
• Review Travel Advance Requests (TAARs) and expense reports (ERs) for accuracy
and completeness.
• Prepare bank reconciliation and make sure all reconciling items are cleared
• Supervise filling and updating of financial documents in share point and hard
copies in line with finance and office procedures.
• Conduct petty cash spots checks and prepare a reconciliation report (Cash
held in the cash box & payment vouchers)
• Accept and record in FO Abacus monthly wire transfer from Chemonics Home
Office.
• Ensure accuracy and compliance with VAT reporting requirements
• Ensure all transactions are in compliance with USAID and Chemonics rules and
regulations.
• Perform other duties as assigned by the Senior Accountant to achieve the
Project’s goals and objectives
Job Qualifications
• A degree in
accounting, business or commerce
• Strong knowledge and
understanding of USAID regulations
• A minimum of 5 years of experience in Accounting
• Computer literacy in word processing, spreadsheets and preparation of graphs,
tables, charts with Microsoft Office (including Word, Excel, and PowerPoint)
and Abacus or QuickBooks is necessary
Level of Effort and
Location
This long-term position will be based in Nairobi, Kenya with intermittent local
travel
Supervision
The Accountant will
report to the Senior Accountant.
How to
Apply
Qualified applicants are
encouraged to submit their updated CV and cover letter through email to afyaugavirecruitment@ghsc-psm.org with subject line
“LMIS Technical Officer” by CoB December 11, 2020.