Vacant Position: Personal Assistant
Location: Thika
Job Brief: The purpose of this position is to act as a point of
contact between the MD and internal /external clients.
The candidate will help the Managing Director to make the best use of his time by providing full Managerial, Administrative and Secretarial support at a senior level to ensure the smooth
management of his day to day affairs. Handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate especially in the Managing Directors absence.S/he MUST be able to effectively work with the CEO.
Job Description:
·
Acting as a point of contact between the MD and
internal/external clients
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Managing diaries and organizing meetings and appointments often
controlling access to the MD’s office.
·
Filter emails, highlight urgent correspondence and print
attachments.
·
Organize inbound emails into the appropriate folders and any
relevant information to be copied into the correct file .
·
Respond to emails as much as possible.
·
Reminding the MD of important tasks and deadlines.
·
Conduct diary meetings with the MD to discuss upcoming engagements,
invitations and other requests.
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Ensure guests meeting with the MD are well taken care of.
·
Provide a service that is in line with the MD’s work habits and
preferences.
·
Typing, compiling and preparing reports, presentations and
correspondence
·
Implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients.
·
Time and daily management of the MD.
·
Handle enquiries and ensure accurate information is given in a
professional manner.
·
Ensuring the MD’s office and boardroom are always clean and well
organized.
·
Coordinate and submit monthly reports.
·
Attending meetings with the MD when required.
·
Home and personal life maintenance tasks from time to time.
·
Miscellaneous tasks to support the MD.
·
Provide basic and accurate information in person and via
phone/email
·
Any other duty assigned
Qualifications
·
Bachelor’s Degree / Diploma in Business administration / PR /
Communication or related field.
·
3-5 years of relevant working experience as an executive
assistant/ PA in a good company
·
Pragmatic and able to deal with visitors of all levels.
·
Fast accurate typing/data entry
·
Excellent organization and interpersonal skills
·
Experience of working within a pressured environment
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Discretion and mature work ethics
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Computer Literate – MS Office
·
Good at decision makers.
·
Proactive and Confident
·
A very high level of professionalism, confidentiality,
integrity, attention to detail and organization are essential for the role
How to Apply
Interested and qualified candidates to submit their CV to jobs@employd.co.ke,
job title on the email subject Personal Assistant and expected gross salary.
