Job Title: PERSONAL ASSISTANT
Reports to : CHIEF EXECUTIVE OFFICER
Grade : NACC 4
Department: CHIEF EXECUTIVE OFFICE
Business Purpose/Objective
Responsible for providing effective confidential and public relations services to the office of the Chief Executive Officer. Specific duties include preparing correspondence, providing information to staff and stakeholders, scheduling appointments to ensure efficient and effective progress in all commitments.
Responsibilities
• Maintain efficient and effective communication channels between the
Office of the Chief Executive Officer; the Council Chairperson; Council
members; other departments and external customers to ensure professional
interface and superior customer service
• Maintain the Chief Executive Officer’s calendar and schedule of appointments,
screen requests
for meetings, synchronize office and personal diaries to ensure that
appointments do not overlap.
• Coordinate the preparation of both local and international itineraries for
the Chief Executive Officer; confirm travel bookings, freight and hotel
reservations
• In charge of the preparation of board agenda documents and circulation
• Coordination of logistics and administrative support towards organization of
meetings convened by the Chief Executive Officer
• Plan and manage special assignments
• Draft routine correspondence and reports; proofread a wide variety of general
reports, letters, and memos and independently compose correspondence on routine
administrative matters
• Handle routine matters personally and determine and forward priority matters
to the Chief Executive Officer or appropriate officers accordingly
• Handle enquiries and complaints, brief the Chief Executive Officer of sticky
and unresolved issues requiring prompt decision-making to ensure customer
satisfaction
• monitor and control office expenditure
• Attend meetings; take notes or minutes as per the Chief Executive Officer’s
instructions
Qualifications
• Must possess a
Master’s degree in either Public Health, Epidemiology, Law, Social Sciences,
Business Management, Public Administration, Public Relations, Communication or
any other relevant degree.
• Must have a Bachelor’s Degree in relevant field.
• Applicants who demonstrate High level Proficiency in Computer keyboard
operations and transcription skills shall be accorded an
added advantage.
How to Apply
The above positions are
on a three (3) year renewable contract basis subject to satisfactory
performance through a formal appraisal. The individuals recruited shall be of
high integrity and able to work within a team. If you fulfil the
requirements, you are invited to submit an application letter together with an
up to date CV, copies of certificates, testimonials, names and contacts of
three professional referees in a sealed envelope by 5:00 p.m on Tuesday, December 8, 2020 to the address
provided below.
NACC is an equal
opportunity employer and does NOT discriminate any applicant on the basis of their HIV status,
ethnic background, sex, religion, disability, or marital status yet is
attentive to gender, regional and ethnic balance. Only shortlisted
candidates will be contacted. Canvassing will lead to automatic
disqualification.
For candidates to be
considered, they will be required to meet the expectations of Chapter 6 on
Leadership and Integrity. This will include but is not limited to getting the
following clearances:
- Certificate of Good Conduct
- Clearance from the Ethics and Anti – Corruption
Commission on Integrity
- Certificate of Compliance from the Higher
Education Loans Board (HELB)
- Kenya Revenue Authority (KRA) Tax Compliance
Clearance
- Certificate of Clearance from the Credit Reference
Bureau (CRB)
The Chief Executive Officer
National AIDS Control Council
Landmark Plaza 9th Floor
P.O. Box 61307, 00200
Nairobi, KENYA