Job Title: Administration – Front Office
Reports to:
Administration Manager
Interfaces with:
Managing Director, Accounts Manager, All department Heads, All Employees
External: Visitors,
Customers and suppliers
Qualifications
- Minimum diploma in Business
Management/Administration
- Good knowledge in Front Office functions with 2
years experience
- Computer literacy particularly in MS Word, MS
Excel. Knowledge MS Power point is an added advantage.
- Languages: Proficient in English
- Knowledge of Kiswahili will be an added advantage.
- Any combination of experience and / or education
to perform the job allotted
- Awareness of the inputs, activities and outputs
related to the job.
- Understand and follow the instructions (written
and/or oral given by the superior)
- Ability to keep records and make reports
- Be respectful
- Be honest and trustworthy
- Maintain confidentiality
Responsibilities
[1] Administration
Function
- Respond to office telephone enquiries and routing
calls to appropriate persons
- Receive official visitors and walk in customers,
suppliers by ascertaining the nature of business and directing them
accordingly.
- Maintain inventories of office equipment and
supplies, monitor utilization of consumables and requisition of additional
supplies
- Receive stamp records and dispatch accordingly to
respective departments
- Control the borrowing and returning of library
books by maintaining a log sheet
- Aware of the designated job at any point of time,
what action to take in case of problems and emergencies;
- Maintain and foster efficient and effective
relationship, and team work:
·
- Communication in an open way
with superiors and colleagues;
- Effective and efficient
participation and contribution to team;
- Cooperate well with colleagues
of department and other parts of company.
- Immediately inform the superior about all cases
requiring special action in the allotted job.
- Frankly seek directions in case of any doubt from
the superior
- Be aware of all documents and records related to
the allotted job, including their location
- Ensure that equipment and materials under your
sphere of action are used optimally, avoiding waste.
- Performs related works as required given by
Superior following established procedures.
How to apply
CVS to be sent to
jobs@mikelinedetergents.com
