Role Profile: Finance & Administration Officer (NGO)
Role Purpose
Reporting to the Finance
and Administration Manager, this role is responsible for the accurate execution
of various financial processes and administration.
Key Responsibilities
- Prepare
monthly and annual financial reports for based on the accounting records,
maintained by the organization;
- Assist
in budget preparation, monitoring and signals discrepancies and deviations;
- Support
improvement of administrative processes and ensure follow up on
administrative issues;
- Follow
up suppliers for invoices for recurrent payments and company drivers. Code
the invoices and follow up on any arising questions;
- Review
and update the accounts receivable, prepayments and accounts payable
accounts monthly;
- Participate
in audit process by preparing schedules and providing auditors with
required documents;
- Prepare
monthly bank reconciliations and liaison with banks;
- Prepare
petty cash returns and replenishment request, and reconcile monthly to the
ledger;
- Review
staff travel expense surrender and credit card returns and forward for
approval;
- Update
the Fixed Assets register quarterly;
- Prepare
monthly VAT and withholding tax returns for review by F&A Manager and
subsequent upload into iTAX;
- Liaising
on a quarterly basis with tax consultants;
- Advise
on adequacy of records for preparation of annual accounts and make
recommendations for improvements which they consider necessary;
- Take
due care that the accounts are prepared according to the generally
accepted accounting principles and international financial reporting
standards;
- Sort
and file vouchers;
- Keep
track of suppliers contracts / office procurement ;
- Contribute
to interregional engagement and
collaboration by actively supporting our
client as a Learning Organisation, by sharing knowledge,
sharing experiences with the organisation and fostering own development ;
- Show
commitment to living our client’s values and to transparency
and open exchange, generating trust among
colleagues; and
- Any
other duties that may be assigned from time to time.
Qualifications
- Bachelors
degree in a business related field;
- Certified
Public Accountant of Kenya (CPA);
- At
least 5 years’ experience in a comparable role (Finance, in combination
with HR assistant responsibilities, facility management, or other admin
tasks);
- Experience
in international and highly professional NGO;
- High
level of accuracy and proactivity to ensure high standards are met;
- Ability
to self-manage, organise and plan effectively;
- Fluency
in English (C1/2); and
- Solid
IT skills (ERP exposure).
How to Apply
If you meet the above
criteria, send your updated CV (Only) to recruitment@sheerlogicltd.com by 22nd November
2020. Clearly indicate the job title. Remember to quote your
expected salary in your CV.
**Only shortlisted
candidates shall be contacted one week**
