Location: Westlands, Nairobi
A leadership advisory
firm is recruiting for an Executive Assistant to perform a variety of administrative
tasks and support the Managing Director.
Job summary:
Responsible for managing calendars, making travel arrangements, preparing and arranging client meetings. To be successful in this role, you must be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of the business by providing personalized and timely support to the Managing Director.
Key Responsibilities:
- Act as the point of contact among research
executives, the managing director and other external partners
- Manage information flow in a timely and accurate
manner
- Manage the Managing Director’s calendars and
schedule meetings
- Make and coordinate travel and accommodation
arrangements
- Track daily expenses and prepare weekly, monthly
or quarterly reports
- Oversee the performance of clerical staff
- Act as an office manager by keeping up with office
supply inventory
- Format information for internal and external
communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
Key Requirements
- Work experience as an Executive Assistant,
Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management
skills
- Familiar with office gadgets and applications
(e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Diploma in a Business related course
- Personal Assistant diploma or certification is a
plus
How To Apply
Deadline: Interested parties
should send their online applications on or before 20th November 2020
Correspondence: Applications and
detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting
minimum requirements will not be considered. Only shortlisted candidates will
be contacted.