Sheer Logic Management Consultants is seeking to engage a dynamic individual for an Executive Assistant position for one of our clients.
Job Purpose: Responsible for administrative support to the MDs office
handling clerical tasks and prioritizing correspondence, allowing the MD to
focus on decision-making and higher-level responsibilities.
· Also serves as link between the office of the MD and the rest of the staff, contributing to better organization, planning and effectiveness.
·
Serve as the primary direct administrative contact of the MDs
office and liaise with internal and external stakeholders, on a range of
specified issues;
·
Design and manage an issues-tracking system (log) to ensure
client requests are followed through to completion/resolution;
·
Coordinate complex scheduling and extensive calendar management,
as well as management of content and flow of information to the office of the
MD;
·
Book appointments and prevent calendar or appointment conflicts,
plan meetings and take detailed minutes;
·
Process and respond promptly to incoming communications (post,
telephone, fax, email, face to face), accurate message taking, copying and
distributing information as necessary;
·
Develop and maintain a filing system for the MDs office;
·
Make travel arrangements, such as booking flights, cars and make
hotel/restaurant reservations;
·
Submit and reconcile expense reports and handle basic
bookkeeping tasks;
·
File and retrieve corporate records, documents and reports;
·
Conduct commissioned research activities for the MD and Board;
·
Help in preparing for meetings;
·
Use various software e.g. word processing, spreadsheets and
presentation, draft/edit letters/memos and prepare reports;
·
Greet and provide general support to visitors of the company
offices;
·
Maintain polite and professional communication via phone, e-mail
and mail;
·
Handle administrative requests and queries from other senior
managers;
Academic Qualification:
·
Relevant Diploma or full professional qualifications i.e. Business
Administration, Secretarial Studies etc.;
·
Relevant Bachelor’s degree an added advantage;
Functional Skills
·
A proactive approach to problem-solving with strong
decision-making skills;
·
Demonstrated interpersonal skills in building and sustaining
relationships with a particular focus on the integration as well as being a
part of a team;
·
Previous similar experience in a reputable organization;
·
Strong understanding of business management and industry
knowledge;
·
Comfortable with computers and general office tasks;
·
Ability to treat confidential information with appropriate
discretion;
·
Multi-tasking with an upbeat attitude
Behavioural Competencies / Attributes:
·
Timely submission of daily, weekly and monthly reports to the
Managing Director;
·
Attention to details, analytical, planning and organizing
skills;
·
Must be able to meet deadlines in a fast-paced quickly changing
environment;
·
High levels oral, written and negotiation skills;
·
Demonstrates high levels of integrity;
·
Ability to work long and strenuous hours;
·
Quality work output, contributes to team success, initiating
action, applied learning;
·
Ability to act as gatekeeper and escalate relevant information
to MD as and when necessary;
·
Independent judgment and initiative;
·
Professional, polite, attentive while also being accurate;
Work Experience:
·
8 years’ experience in a similar position
How to Apply
Send your updated CV to recruitment@sheerlogicltd.com by 20th
November 2020.
Clearly indicate the job title.
Only shortlisted candidates will be contacted.