Trans-Nzoia County Public Service Board invites applications from suitable qualified persons (Internally) to fill the following position(s):
PRINCIPAL ASSISTANT OFFICE ADMINISTRATOR, GRADE CPSB-06 (2 Posts)
V/No. 63/2020
Salary Scale: Ksh.
56,370 x 2,750 – 59,120 x 2,920 – 62,040 x 3,080 – 65,120 x 3,440 – 68,560 x
3,590 – 72,150 x 3,790–
75,940x 3,800 –79,740 x 3,810 –83,550 x 3,810 –87,360 p.m.
Responsibilities
An officer at this level
will be deployed to work in either the office of a Cabinet Secretary or a
Principal Secretary in a state department.
- Taking
oral dictation;
- Using
e-office to research and process data;
- Operating
office equipment;
- Attending
to visitors /clients;
- Handling
telephone calls;
- Handling
customer inquiries and complaints;
- Coordinating
schedules of meetings and appointments; (viii)Coordinating travel
arrangements;
- Ensuring
security of office records, equipment and documents including classified
materials;
- Ensuring
security, integrity and confidentiality of data;
- Establishing
and monitoring procedures for record keeping of correspondence and file
movements;
- Maintaining
an up to date filling system in the office; (xiii)Preparing responses to
routine correspondence
- Managing
office protocol and etiquette;
- Managing
petty cash and any other office administrative services duties that may be
assigned.
- In
addition, the officer will guide and supervise other administrative
services
Qualifications
- For
appointment to this grade, an officer must have;
- Served
in the grade of Chief Assistant Office Administrator Job Group’ M” for a
minimum period of (3) years;
- Diploma
in Secretarial Studies from the Kenya National Examination Council;
OR
- Business
Education Single and Group Certificates (BES & GC) stages I, II, and
III from the Kenya National Examination Council in the following subjects:
- Shorthand
III (minimum 120 m.)
- Typewriting
III (50 p.m.)/ Computerized Document Processing III;
- Business
English III/Communications II;
- Commerce
II;
- Office
practice II;
- Office
Management III/ Office Administration and Management III;
- Secretarial
Duties II;
- Certificate
in Secretarial Management Course lasting not less than three (3) weeks
from Kenya School of Government or any other recognized institution;
- Certificate
in Management Course lasting not less than four (4) weeks from a
recognized institution;
- Certificate
in computer application from a recognized institution;
- Demonstrate
professional competence in office administrative
- Meets
the requirements of Chapter Six of the Constitution of Kenya
How to Apply
All written
applications, CVs, copies of certificates, testimonials and Identity Cards
should be submitted in a sealed envelope clearly marked on the left side the
position being applied for and addressed to:
The Secretary,
Trans-Nzoia County Public Service Board
P.O. Box 4210, 30200
Kitale
NOTE: To meet the
provisions of Chapter Six of the Constitution of Kenya, 2010, applicants are
required to get certificates from the under listed organizations:-
- Kenya
Revenue Authority
- Higher
Education Loans Board
- Ethics
and Anti-Corruption
- Criminal
Investigation
- Credit
Reference Bureau.
Copies of these
certificates MUST be attached
to the applications.
Canvassing will lead to
automatic disqualification. Only shortlisted candidates will be contacted
Trans Nzoia County
Public Service Board does not charge any fee at any stage of the recruitment
and selection process. Our official communication channels are email address cpsbtransnzoia@gmail.com or cpsb@transnzoia.go.ke and phone number: 0713635352 only.
All applications should
reach the Board Secretary, Trans-Nzoia County Public Service Board, Board’s
Offices situated after Mt. Elgon Hospital next to Kenya Red Cross Kitale
Offices on or before 27th November, 2020.