Stima Sacco Society Ltd is looking for a qualified and competent professional to fill the following vacancy:
RECORDS MANAGEMENT ASSISTANT
Reporting to the Head of Records, the job holder shall be responsible for the effective and appropriate management of the Sacco’s records from their creation, right through to their eventual disposition. You will provide access to accurate records for a range of operational and strategic purposes and ensure that legal obligations are met. This role shall include controlling the number of records created and stored, and identifying which records are to be preserved for Evidential, statutory, fiscal, research and historical purposes.
Responsibilities
- Prepare, scan, reassemble and index documents
ready for filing
- Respond to queries regarding storage retrieval and
access to records and files from staff and members
- Assign record and or date stamp documents, mail
deliveries and other form of incoming as well as outgoing correspondence
handled by the
- Locate and isolate outdated or unnecessary records
ready for disposition or transfer to the archive according to the Records
Management policy guidelines.
- Enter document identification codes into systems
to determine locations of documents to be
- Find, retrieve and disburse information from files
in response to phone or physical requests from authorized
- Keep complete and accurate records of materials
requested filed or removed, using appropriate physical and electronic
registers as well as tracking materials removed from files to ensure that
borrowed files/documents are returned after use for proper
- Modify and streamline the filing systems by
appending identification numbers or codes to the filing index as directed
by the registry officer in charge
- Place materials into storage locations, such as
file cabinets, boxes, bins, or drawers, according to classification and
identification
- Perform general Registry duties such as sorting,
preparing mails for dispatch, photocopying, attending to registry related
enquiries and ensuring the safety and security of the registry
Key Qualifications and
Skills
- Bachelor’s Degree in any of the following: Records
Management /Information Science / Information Management / Knowledge
Management from a recognized
- A Diploma in any of the above coupled with 4
years’ post-graduation working experience in Records management in a
financial institution shall
- 3 years’ experience in managing records in a
reputable financial institution
- Must have demonstrable working Knowledge of ECM,
EDMS and ERP solutions
- Possess working knowledge of computerized office
applications
- Must be a current registered member of at least
one related Professional body
- Fulfill the requirements of Chapter Six of the
Constitution of Kenya
Key Attributes Competencies
and Skills
- Demonstrate good communication and interpersonal
- Excellent organizing
- Demonstrated integrity and professional
- Must be a team
- Ability to work under pressure
- A proficient and forward-thinking Individual
- Analytical with a hands-on approach to monotonous
- Self-driven and results
How to Apply
Qualified applicants
should apply on or before 5pm on 31st October 2020 using the link provided
Those who had earlier
applied need not re apply. Only Shortlisted Candidates will be contacted.
