Office Manager, Term Appointment (3 years, renewable)
Entity: Aga Khan University
Location: Pakistan or Kenya
Introduction
Chartered in 1983, Aga Khan University (AKU, www.aku.edu) is a private, autonomous and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network (www.akdn.org), AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards.
It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact and access.The Brain & Mind
Institute seeks to build capacity in the domains of mental health and
neuroscience. In collaboration with partners, the Institute will advance
leadership capacity and support service delivery across East Africa and other
regions served by AKU. The Institute supports: (i) a hub for scholarship,
exchange, and action on mental health issues, and (ii) educational, clinical,
and community-based programs. Research focuses on the context of today’s youth
in Africa and South Asia and programmatic offerings address mental health
related issues, such as stigma and resiliency. The Institute develops new
curricula integrating behavioral sciences and mental health for AKU’s medical
colleges and nursing education. A significant area of interest is the
implementation of science-based programing in hospital and community clinics
that translate new discoveries into prevention and treatment programs.
Do you want to improve
mental health in low- and middle-income countries? Are you ready to join a
dynamic global team seeking to understand the determinants of mental health and
shape our responses to complex and mounting problems? The Brain and Mind
Institute at the Aga Khan University is looking for a highly organized and
proactive Office Manager who is excited by the opportunity to work in the
fields of mental health and neuroscience.
Working with a team
based in Kenya and Pakistan and other locations globally, this position offers
a career-building opportunity for an aspiring individual.
Responsibilities
- Provision of administrative support across BMI
- Organizing meetings and ensuring they are
effectively scheduled and that relevant dossiers are prepared and provided
to all participating members
- Taking and producing minutes
- Managing internal and external correspondence
- Managing all aspects of travel and accommodation
for national and international travel according to University policies
- Ensuring timely reimbursements for travel related
expenses
- Efficient and timely management of all physical
and electronic files
- Producing management level reports, presentations
and drafting new contracts
Qualifications
- A bachelor degree or equivalent.
- Five years mimimum work experience in office
administration
- Excellent computer skills, including a high degree
of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent verbal and written communication skills
in English (additional linguistic capacities in Urdu and/or Swahili would
be an asset)
- Ability to work relatively independently as well
as collaboratively with interdisciplinary and international teams
- Sensitivity to and respect for diversity
How to Apply
Interested candidates
should submit a Cover letter, detailed Curriculum Vitae, names and email
contacts of three professional referees, telephone contact, e-mail address and
copies of relevant academic certificates to The Manager, Human Resources, Aga
Khan University’s Campus Nairobi, Kenya. P. O. Box 30270-00100 or by email to
hr.universityke@aku.edu .
Your email application should
bear the reference number OM/BMI as the subject. Only short-listed
candidates will be contacted.
More information about
the Aga Khan University is available at www.aku.edu