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Accountant Job in Kenya

Position: Accountant (1) Position

Location: Jumuia Friends Hospital Kaimosi

REF: A-JFHK

Job description

Jumuia Hospitals Ltd. a chain of hospitals providing both primary and secondary health care services and a subsidiary of the National Council of Churches of Kenya, invites applications from interested and suitably qualified candidates, to fill the following positions in their Hospitals.

To provide and promote financial accountability, efficiency and effectiveness of the hospital

Responsibilities

  1. Have good control over receivables – Outpatient collection, Inpatient collection, Morgue collection and Shop collection
  2. Control on cash and credit business
  3. Bank the daily cash collected
  4. Credit sales follow up to done promptly
  5. Monitor all services are billed
  6. Monitor, prevent and control any revenue leakage in the system
  7. Audit all inpatient bills to ensure all services are billed correctly
  8. Make surprise audit to cash involving departments like Radiology, Lab, Pharmacy, Wards, Morgue, Shop, Stores
  9. Periodical audit on all revenue comes in and all expenses goes out
  10. Manage petty cash with due care
  11. Petty cash should not be taken from day to day collection
  12. Conduct regular stock takes and balance inventory.
  13. Pay vendors on time and prioritize the payment based on criticality
  14. All financial transactions must be recorded in the HIMS
  15. Generate necessary reports as and when requested by the management
  16. Guide and manage departments under you efficiently and effectively
  17. Wise financial planning must be done for effective and efficient management of the hospital
  18. Follow with credit business partners like Insurance and corporates for prompt payment
  19. Reconcile bill raised and payment received
  20. Make internal audit plan for all departments involve in financial transactions
  21. Monitor the general functions of the department on a daily basis to ensure that the process and protocols are being adhered by in the department related to billing and payment collections.
  22. Oversee the discharge process and take all necessary steps to minimize errors in billing during the discharge process
  23. Roaster Management – Ensure that all shift responsibilities of Billing assistants are met and proper management of leave’s and duties of staff is done at all the branches that you are responsible
  24. Escalate matters related to various departments to respective HOD’s for ensuring smooth and trouble free services to the patients and their attendants
  25. Maintain the report and follow for the individual outstanding post discharge. Present data for the same as and when required. Escalate and recommend cases for waivers/ resolution to the management for settling the cases
  26. Recommend cases pre or post discharge for waiver if some error is found in billing or related to any information flow from various related departments
  27. Initiate and recommend service recovery from staff for any careless error resulting into revenue loss post discussion and approval from the reporting head.
  28. Ensure that adequate desk resources and technical support is available to the billing office
  29. Initiate and recommend cases for recovery against credit bills related to staff
  30. Calculate waivers for staff cases as per the company policy and process HR approval notes
  31. Develop and Maintain a good relationship with the consultants and customers
  32. Coordinate with various consultants for all inpatients billing related services and be one point of contact for them for their queries related the patient’s bills and their shares.
  33. Ensure follow up and redressal of all possible internal and external customer grievances
  34. Improvise on processes and protocols for providing better service
  35. Prepare MIS reports and communicate the same to the management related to billing and collection.
  36. Ensure that adequate desk resources and technical support is available to the billing office
  37. Work out process and protocols across various departments for ensuring functioning as an integrated system
  38. Take active interest in the performance management and development of all team members. Appraise employee performance and facilitate team engagement activities
  39. Update staff regularly for any changes in the department related processes and protocols, take updates from staff for problems being faced by them
  40. Liaison with various corporate and government departments with regard to solving queries raised by them and coordinate cases for VIP patients
  41. Prepare and analyze the monthly financial information and MIS.
  42. Verifying, updating and timely generation of the MIS to help senior management take informed decisions.
  43. Assist the financial head in preparation of the annual budget and financial forecasting.
  44. Monitor all capital expenditures against the annual budget and work towards effective cost control while adhering to the departmental vision.
  45. Present budget comparisons against the actual on regular basis and highlight any deviation found to the reporting authority.
  46. Monitors cost and profit performance of all departments regularly and suggests corrective action wherever needed.
  47. Provide for timely payment to the vendors as per the purchase order.
  48. Carry out daily banking activities including L/C documentation.
  49. Conduct departmental audits on regular basis to ensure that all the processes and documentation is in place.
  50. Interface with the external and internal statutory auditors.
  51. Periodically review the state of various contracts and their renewal.
  52. Identify and implement initiatives for better cost management on a regular basis
  53. Supervise the assessment proceedings with income tax, VAT and service tax authorities.
  54. Any other official duty assigned by the hospital administrator

Qualifications

  • At least Secondary School Education (KCSE)
  • Fully qualified accountant CPA (K) / ACCA or its equivalent.
  • Specialized Training/Professional QualificationsBBA/Bcom (Finance/Accounting option) or its equivalentCPA Finalist
  • Working knowledge of accounting systems,
  • Analytical, technical and logical approach to problem solving
  • Excellent interpersonal, oral and written communication skills
  • Strong report writing and presentation skills
  • Self-motivated and quick to take initiative
  • Those with experience with hospitality industry will be an added advantage
  • Must have worked in a similar position for at least three years

How to apply

Qualified and Interested candidates who uphold high Christian values should visit www.ncck.org, download the  JH JOB APPLICATION FORM 072020 and fill it. All duly filled application forms MUST be on PDF format as one single file and sent via email to recruitment@jumuiahospitals.org indicating job title in the email subject line. The application form to be received not later than October 20, 2020. Only shortlisted candidates will be contacted.

DISCLAIMER

The Public is advised that NCCK/Jumuia Hospitals do NOT charge any fee whatsoever for application, processing, interviewing or securing employment.

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