Grade: KS 4,
Ministry /Corporation: Kenya Bureau of
Standards,
Directorate/Division: Finance Department,
Department: Finance,
Division: Finance and
Strategy,
Section / Unit: Financial
Accounting,
Location / Workstation: Kenya Bureau of
Standards Head office, Popo Road, Off Mombasa Road,
Reporting Relationships
Reports to: Head of Department –
Finance
Job Purpose
The job holder manages
and oversees the daily operations of the business accounts. Monitors and
analyses accounting data and produces financial reports and statements.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.
The job holder establishes and enforces proper accounting methods, policies and principles for the organization.
Responsibilities / Duties /
Tasks
Managerial / Supervisory
Responsibilities
- Participate in development of the Department’s
Work plan and budget;
- Prepare monthly, quarterly and annual financial
reports
- Mentor and coach staff
- Participate in the implementation of the
performance management system in the division
- Controls and maintains documents and records of
financial accounting division.
- Manages fixed asset function by ensuring their
register is maintained accurately.
- Manages, maintains, Imprest ledger, general
ledger, cash book, Tax books to ensure accurate reporting.
- Supervises Imprest, bank reconciliation, payables
and Tax Staff to ensure smooth running of the division.
Operational
Responsibilities / Tasks
- Co-ordinate processing of payment of imprest to
staff to ensure all operations run as per the procedure guidelines.
- Maintain and monitor general ledger
functionalities in Sage ACCPAC ERP i.e. chart of accounts, bank setup, tax
classes and rates to ensure the system input variable are accurate.
- Verify data from subsidiary ledgers for posting to
general ledger to ensure accuracy and validity of the entries.
- Completes payments and controls expenses by
receiving, processing, verifying and reconciling invoices to meet
organizational objectives.
- Validate and authorize creditors’ payment vouchers
through EFT and RTGS.
- Verify the validity of supplier payments by
checking whether proper authority and all the necessary supporting
documents are attached for purposes of payment
- Prepare, maintain, analyze, verify and reconcile
complex financial transactions, bank statements, records, and, and
producing various cashbooks and bank reconciliation statements.
- Review financial records for production of
financial statements and identify and explain variances.
- Coordinate statutory audits and following up
actions with other departments.
- Respond to Financial inquiries by gathering,
analyzing, summarizing, and interpreting data.
- Implement Quality Management System as per the ISO
9001:2008 requirements.
Job Dimensions:
Financial Responsibility:
- Development of budgets.
- Approval of expenditures
- Advise on best management investment decision.
- Advises on financial implications of management
decision.
Responsibility for Physical
Assets
- Responsible for physical assets assigned by the
institutions.
- Provides oversight for physical assets in the
department
Decision Making:
- Makes strategic, operational and financial
decisions
- Assigns work to subordinates
- Monitor subordinates work performance
- Appraises/evaluates subordinates’ performance
Working Conditions:
- Works predominantly within the office.
Job Competencies (Knowledge,
Experience and Attributes / Skills).
Academic Qualifications
- Bachelor’s degree in Commerce, Finance or
Accounting,
- Professional Qualifications / Membership to
professional bodies
- CPA (K), CIMA or ACCA
- Supervisory course lasting not less than two (2)
weeks from a recognized institution;
- Management Course lasting not less than four (4)
weeks from a recognized institution;
- Relevant Management System Auditor/Assessor;
Previous relevant work
experience required.
- At least eight (8) years relevant work at least
three (3) years’ experience in a supervisory capacity.
Need to know: Attributes:
- Analytical skills
- Organizational skills
- Computer proficient
- Research methods
- General Principles of accounting
- Management skills
- Interpersonal skills
- Time management
- Communication skills
- Team player
- Attention to detail
- Innovative
- Critical thinking
- Leadership skills
- Self-driven
How
To Apply
Application letter,
Curriculum Vitae and copies of relevant certificates must be submitted online
via KEBS website under careers page: www.kebs.org on or before 21st September, 2020. Only short listed
candidates will be contacted. Canvassing will lead to automatic
disqualification. The applicants must comply with Chapter Six (6) of the
Constitution of Kenya.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
Please ensure you have
the following documents at hand for the application process.
- ID & PIN Copies
- Cover Letter
- Curriculum Vitae
- Academic Certificates
- Professional Qualifications
- Professional Bodies’ Membership Certificates
- Constitutional Documents